Mercer County HDQs Roof Replacement

The West Virginia Department of Administration Purchasing Division is seeking a contractor to replace the entire ballasted roofing system at the Mercer County Division of Highways District Ten headquarters located at 454 New Hope Road in Princeton, WV. The procurement is a Centralized Request for Quote (CRFQ DOT2600000017) for a one-time purchase of materials, labor, equipment, and incidental services to install a fully adhered EPDM membrane roofing system. Vendor qualifications include having completed at least ten similar projects and possessing a valid contractor's license. The project requires a 20-year manufacturer's warranty for labor and materials, with a two-year maintenance warranty, and must be completed within 45 working days of receiving the notice to proceed. Key procurement dates include a pre-bid meeting held on September 25, 2025, technical questions due by October 3, 2025, and a bid submission deadline of October 14, 2025, at 1:30 PM. Evaluation will be based on the lowest qualified responsible bidder's total lump sum bid amount, with strict compliance required to detailed roofing system specifications including cover board installation, insulation R-value requirements, and International Building Code standards.

The solicitation includes potential preferences for small, women-owned, or minority-owned businesses, with a reciprocal preference for out-of-state vendors. Vendors must register with the West Virginia Purchasing Division (with a $125 fee) and complete a Drug Free Workplace Affidavit demonstrating compliance with state workplace policies. Mandatory documentation includes a bid bond, proof of commercial general liability and automobile liability insurance of $1,000,000 per occurrence, and adherence to domestic steel and aluminum product preferences. The contract requires 75% of employees to be hired from local labor markets and mandates background checks and drug-free workplace reporting. While no specific award value is explicitly stated, the project involves a comprehensive roof replacement with detailed technical requirements. Vendors must submit bids electronically through wvOASIS or in paper form, with careful attention to formatting, signatures, and compliance to avoid disqualification. The procurement emphasizes transparency, with all submissions considered public documents subject to competitive bidding laws and the Freedom of Information Act.