JSO-ISM- SS DOcLOCATOR RENEWAL (93192)

Jacksonville Sheriff's Office is executing a sole-source renewal of its DocLocator Annual subscription for fiscal year 2026–27, with proposals due October 27, 2026. ColumbiaSoft Corporation is the single authorized source; the software is proprietary and developed entirely in-house by ColumbiaSoft with no other authorized suppliers capable of providing equivalent products.

The scope covers four DocLocator license types: 8 Dedicated CAL Annual Subscriptions, 29 Concurrent SAL Annual Subscriptions, 4 Named Access License Annual Subscriptions, and 6 Scan Station Annual Subscriptions. The subscription period runs November 1, 2026 through October 31, 2027, with technical support included. Place of performance is 532 Riverside Avenue, Jacksonville, Florida 32202.

The renewal cost is $22,930.00 with no applicable sales tax. Payment terms are due upon receipt; the City of Jacksonville's Accounts Payable department is the bill-to and ship-to entity. Payment may be remitted via credit card through ColumbiaSoft's website or by ACH/wire transfer in U.S. dollars. Current subscription and maintenance expire October 31, 2026; payment must be received by that date to ensure uninterrupted access.

The procurement is categorized under NAICS code 204.47 for Integrated Hardware-Software IT Solutions (Microcomputer). ColumbiaSoft's justification for single source, supported by market research conducted by Nancy Fraser through phone and internet searches, is documented in the supporting Single Source Justification Form and Sole Source Letter dated August 24, 2026, signed by Jim P. Kemp, Director of Operations. The Jacksonville Sheriff's Office has certified that no actual, potential, or perceived conflicts of interest exist with ColumbiaSoft, consistent with Chapter 112, Florida Statutes. Pearl Mitchell is the buyer contact at pearlm@coj.net. Formal protest procedures under City of Jacksonville code apply; protesters must file a Notice of Protest within 48 hours of posting or written notification of a decision.