ColumbiaSoft Justification for Single Source.pdf
PDF 320 KB Posted
- Attached to
- JSO-ISM- SS DOcLOCATOR RENEWAL (93192)
- Solicitation number
- 18272-27
- Issued by
- Duval County, Florida
About this file
This is a Single Source Justification Form submitted by the Jacksonville Sheriff's Office (JSO) to the City of Jacksonville's Finance & Administration Department, Procurement Division, for the renewal of a DocLocator Annual subscription for fiscal year 2026-27. The JSO requires Columbia Soft's DocLocator software, a document management system used for scanning, storing, and accessing electronic documents within the agency. The request was submitted on September 1, 2026, and includes technical support as part of the subscription service.
The justification for single source procurement is based on the proprietary nature of Columbia Soft's DocLocator software, which is developed entirely in-house by ColumbiaSoft Software Engineers with no other authorized suppliers capable of providing equivalent products. Market research was conducted by Nancy Fraser in the Applicable Tracking System (ATS) through phone and internet searches to confirm the absence of alternative suppliers. The requesting agency has certified that no actual, potential, or perceived conflicts of interest exist with Columbia Soft, consistent with Chapter 112, Florida Statutes. A supplier quote and single source memo signed by the director are referenced as supporting documentation for this procurement action.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 7-1-24 Protest Procedures.pdf | ||
| 18272-27_SUPPLIER.pdf | ||
| DocLocator_20Renewal_20Quote.pdf | ||
| DocLocator_20Sole_20Source_20Letter_202026_20v3_0.pdf |
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Text version
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 01/2024 Page 1
5. Summary of Market Research
[Provide a description of the market research performed, how it was performed, by whom, and market research results. Please spell out acronyms.]
[ Nancy Fraser in ATS conducted research via phone and internet search to confirm that Columbia Soft does not have any other authorized suppliers to provide this service. The software code is proprietary and 100% developed by ColumbiaSoft. ]
6. Conflict of Interest (Must Check)
√ By checking this box, I affirm that there are no actual, potential, or perceived conflicts of interest with the entity in which I am requesting a single source award. Conflict of Interest shall be interpreted consistent with
Chapter 112, Florida Statutes.
7. Other Documentation (Check and attach all that apply)
√ Supplier Quote
☐ Single Source Memo signed by Director
SINGLE SOURCE JUSTIFICATION FORM (SSJF)
Pursuant to the City of Jacksonville Procurement Code 126.306(a) (8) & The Procurement Operating Manual, when requesting to purchase from a Supplier subject to the referenced sections, this form is to be completed and must be submitted to the Procurement Division with applicable attachments via 1Cloud Smart Form Requisition.
1. Requesting Agency: Jacksonville Sheriff's Office (JSO)
2. Nature and/or description of the requirement being requested.
Identify each item, component or service being procured. (Attach quote/proposal):
Why does the city need these particular goods or services?
Columbia Soft’s DocLocator software used for scanning of documents and electronic storage of documents. Technical support is included in this subscription The Jacksonville Sheriff’s Office uses
Columbia Soft Document Locator Document management software system agency to process manage documents. It is a valuable tool that allows documents to be retained and accessed.
3. Provide a detailed justification as to why the requested goods/services can only be efficiently and effectively procured through the recommended
Single Source Supplier:
Columbia Soft software code is proprietary and developed 100% inhouse by ColumbiaSoft Software Engineers. There are no other companies authorized to produce Documtne Locator products.
4. Date of Request 9/1/2026
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 01/2024 Page 2
√ Other [Sole Source Justification from Supplier ]
| 6. Conflict of Interest (Must Check) |
| 7. Other Documentation (Check and attach all that apply) |
File details come from the government source that posted it. Updated .