Janitorial Svcs for the Reading State Office Bldg.

The Pennsylvania Department of General Services, Bureau of Facilities Management, is issuing an Invitation for Bids to procure janitorial services for the Reading State Office Building (RSOB) located at 625 Cherry Street, Reading, Pennsylvania. The procurement encompasses comprehensive custodial cleaning services for 82,945 square feet across five floors (basement through fourth floor), including daily, weekly, bi-weekly, monthly, quarterly, semi-annual, and annual cleaning tasks across general areas, corridors, restrooms, elevators, stairwells, offices, and suites. The contractor must provide all equipment, materials, and supplies necessary to meet the highest cleanliness standards, including janitorial equipment, cleaning agents, paper products, and sanitary supplies, with all cleaning products required to have low volatile organic compound (VOC) ratings. Services must be performed during normal working hours of 6:00 a.m. to 6:00 p.m., Monday through Friday, with restricted hours for specialized tasks such as vacuuming, floor stripping, and carpet extraction, and the contractor must address 17 restrooms containing 37 sinks and 38 toilets/10 urinals, as well as carpet care using hot water extraction, hard surface floor care for tile and vinyl, brick lobby cleaning, and window and glass cleaning across all five floors. The contract term is one year from the effective date of the fully executed purchase order with options to renew for up to four additional one-year periods, and the Commonwealth reserves the right to extend the contract term up to three months beyond the end of the fiscal year. A SDB/VBE Goal Setting Information Session is scheduled for May 11, 2026 at 10:00 a.m. via Microsoft Teams, with RSVPs due to Terri Parry (tparry@pa.gov) by May 8, 2026 at 1:00 p.m., and all questions regarding the solicitation must be submitted to ra-gsfarmprocunit@pa.gov by 5:00 p.m. on May 12, 2026 with "6100065839 RSOB Janitorial Services" in the subject line; bids are due May 19, 2026 and must be submitted electronically through the Commonwealth's Supplier Relationship Management (SRM) system.

The procurement includes a SDB/VBE (Small Disadvantaged Business/Veteran Business Enterprise) goal-setting component, as evidenced by the dedicated informational session, indicating that participation from disadvantaged enterprises is encouraged. All contractor employees must obtain security clearance from the Pennsylvania State Police at the supplier's expense prior to commencing work, and individuals with serious criminal records are prohibited from assignment to this contract; employees must wear photo identification badges at all times and are restricted from accessing Commonwealth equipment or property without prior approval. The contractor must maintain Worker's Compensation Insurance and Public Liability and Property Damage Insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, and comply with Enhanced Minimum Wage Provisions requiring payment of at least $15.00 per hour with annual cost-of-living adjustments and all applicable Pennsylvania state labor laws. The Commonwealth will evaluate bids as an Established Price Contract based on lowest responsive and responsible bidder or by line item if deemed advantageous, and compensation will be based on firm prices quoted in the bid, with payments made through Automated Clearing House (ACH) within 30 days of receipt of a proper monthly invoice. No specific budget range or award value is disclosed in the solicitation documents, and no incumbent vendor or existing contractor is identified; the point of contact for facility-related matters is Hannah Foreacre, Facility Services Manager, at (717) 214-0004 or hforeacre@pa.gov.