IFB 6100065839 RSOB Janitorial Services SDB VBE Goal Information Session.pdf

PDF 4 MB Posted May 4, 2026

Attached to: Janitorial Svcs for the Reading State Office Bldg.
Solicitation number: 6100065839
Issued by: Berks County, Richland Borough, Pennsylvania

About this file

Written by GovTribe AI · May 18, 2026

This is a Small Diverse Business Enterprise (SDB) and Veteran Business Enterprise (VBE) Goal Setting Information Session presentation issued by the Pennsylvania Department of General Services for Invitation for Bids (IFB) 6100065839 for Janitorial Services at the Reading State Office Building. The procurement encompasses comprehensive custodial cleaning services for 82,945 square feet across five floors, including daily, weekly, bi-weekly, monthly, quarterly, semi-annual, and annual cleaning tasks. The solicitation requires a SDB/VBE Goal Setting Information Session held on May 11, 2026 at 10:00 a.m., with attendees required to RSVP to Terri Parry (tparry@pa.gov) by May 8, 2026 at 1:00 p.m. All questions must be submitted to ra-gsfarmprocunit@pa.gov by 5:00 p.m. on May 12, 2026. Bids are due May 19, 2026 and must be submitted electronically through the Commonwealth's Supplier Relationship Management (SRM) system. The contract term is one year from the effective date of the fully executed purchase order with options to renew for up to four additional one-year periods.

The procurement establishes SDB participation goal of 22 percent and VBE participation goal of 3 percent. Bidders failing to meet these participation goals in full or failing to receive an approved Good Faith Efforts waiver for any unmet portion will have their bids rejected as nonresponsive. The presentation provides detailed guidance on identifying and engaging DGS-verified SDB and VBE vendors through the DGS Supplier Database, including instructions for completing required submittal forms (SDB-2/3 and VBE-2/3), utilization schedules, letters of commitment, and Good Faith Efforts waiver documentation if goals cannot be fully met. SDB eligibility requires for-profit U.S. businesses independently owned with no more than 100 full-time equivalent employees and three-year average gross revenues not exceeding $47 million. SDB classifications include Woman Business Enterprise, Service-Disabled Veteran Business Enterprise, Minority Business Enterprise, LGBT Business Enterprise, and Disability-Owned Business Enterprise. VBE classifications include Veteran Business Enterprise and Service-Disabled Veteran Business Enterprise. All SDB and VBE certifications must be valid as of the bid close date and time. Failure to submit fully completed SDB and VBE submittal packets or Good Faith Efforts waiver request documentation will result in removal of a bid from award consideration.

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Other files

File	Type	Posted
SOW RSOB Janitorial Services_02_18_26.doc	DOC document	May 4, 2026
Solicitation Addendum_6100065839_04.docx	DOCX document	May 4, 2026
Solicitation Addendum_6100065839_02.docx	DOCX document	May 4, 2026
Solicitation Addendum_6100065839_03.docx	DOCX document	May 4, 2026
SOW RSOB Janitorial Services_Revised_5.7.26.doc	DOC document	May 4, 2026
Questions_Answers Janitorial Services RSOB.xlsx	XLSX spreadsheet	May 4, 2026
01 Terms and Conditions.pdf	PDF	May 4, 2026
Solicitation Addendum_6100065839 #01.docx	DOCX document	May 4, 2026
RSOB FACILITY SQ_02_06_26.xls	XLS spreadsheet	May 4, 2026
Solicitation Addendum_6100065839_05.docx	DOCX document	May 4, 2026

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Pennsylvania

Department of General Services

IFB 6100065839

Janitorial Svcs for the Reading State

Office Bldg.

BDISBO SDB/VBE Goal Setting Information Session

May 11 ,2026 10:00AM Issuing Officer – Terri Parry - tparry@pa.gov

Contents Bid Documents 3

Bid Goals 4

Supplier Classifications 5

DGS Supplier Search 8

Submittal Documents 20

Summary 31

This presentation cannot be shared, reproduced, or modified without express written permission

Small Diverse Business Enterprise (SDB) and Veteran Business Enterprise (VBE) Bid References

A Bidder/Offeror’s failure to meet the SDB participation goal in full and the VBE participation goal in full, or their failure to receive an approved Good Faith Efforts waiver for any unmet portion of either the SDB or VBE participation goal will result in the rejection of the Bid or Proposal as nonresponsive .Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.

This presentation cannot be shared, reproduced, or modified without express written permission

Statement of Work

• XVI. Small Diverse Business and Veteran Business Enterprise Participation

• XVII. New SDB and VBE Goal Information Session

• SDB Participation Submittal Packet

• VBE Participation Submittal Packet

Solicitation Specific Goals

IFB # 6100065839 SDB VBE

22% 3&

Available subcontracting opportunities across the entire state for the applicable services, Availability of DGS-verified SDB/VBEs to perform commercially useful functions, and

Historical analysis of similar projects within the last 3-5 years.

Primes are welcome to exceed the goal!

Goal Setting Process

Supplier Registration Classifications

Small Business (SB) Eligibility Requirements

• For-profit, USA business

• Business must be independently owned

• May not be dominant in its field of operation

• May not employ more than 100 full-time equivalent employees

• May not exceed 3-year average gross revenues of $47 million, regardless of business type

Small Diverse Business (SDB)

• Disability-Owned Business Enterprise

(DOBE)

• Minority Business Enterprise (MBE)

• LGBT Business Enterprise (LGBTBE)

• Service-Disabled Veteran Business

Enterprise (SDVBE)

• Woman Business Enterprise (WBE)

Veteran Business Enterprise

(VBE)

• Veteran Business Enterprise (VBE)

• Service-Disabled Veteran Business Enterprise (SDVBE)

Micro Business (MCB)

• 25 or fewer full-time employees

• 3-year average revenue < $1 million

Midsize Business (MDB)

• 750 or fewer full-time employees

• 3-year average revenue > $47 million but < $141 million

SDB and VBE Classification

•The business must be a for-profit, United States business.

•The business must be independently owned.

•The business may not be dominant in its field of operation.

•The business may not employ more than 100 full-time equivalent employees.

•The business may not exceed three-year average gross revenues of $47 Million, regardless of business type.

Small Diverse Business Goal oriented

• Woman Business Enterprise (WBE)

• Service-Disabled Veteran Business Enterprise (SDVBE)

• Minority Business Enterprise (MBE)

• LGBT Business Enterprise

(LGBTBE)

• Disability-Owned Business Enterprise (DOBE)

Veteran Business Enterprises

Goal oriented

• Veteran Business Enterprise (VBE)

• Service-Disabled Veteran Business Enterprise (SDVBE)

SB Eligibility SDB VBE

SDBs/VBEs must be certified/valid as of bid close due date and time.

Commonwealth Phone Directory | Department of General Services | Commonwealth of Pennsylvania https://www.dgs.pa.gov/Pages/default.aspx https://www.dgs.pa.gov/Pages/default.aspx

3 Scenarios

• Self-Perform as a DGS-verified SDB and/or VBE Prime vendor

• Find Separate DGS-verified SDB and VBE vendors

• Use a DGS Dually-verified SDB/VBE vendor

Submittal Forms

• Complete SDB-2&3/VBE-2&3 by putting your company name as vendor with appropriate percentage commitment to fulfill each goal amount.

• Complete SDB-2&3/VBE-2&3 by noting SDB vendor on SDB submittal and VBE vendor on VBE submittal with appropriate percentage commitment to fulfill each goal amount.

• Complete SDB-2&3 /VBE-2&3 by noting same vendor on both SDB-2&3 and VBE-2&3 with highest percentage value commitment on BOTH forms.

How to Meet the Goal

Finding SDB/VBE vendors http://www.dgs.internet.state.p a.us/suppliersearch https://www.dgs.pa.gov/Small%

20Diverse%20Business%20Progr am/Documents/Finding%20SBs

%20and%20SDBs.pdf http://www.dgs.internet.state.p a.us/suppliersearch

Access Search Guide -https://www.dgs.pa.gov/Small% 20Diverse%20Business%20Progr am/Documents/Finding%20SBs

%20and%20SDBs.pdf

Supplier Search assistance available from Issuing Officer or Bureau of Diversity Procurement

Liaison

This presentation cannot be shared, reproduced, or modified without express written permission http://www.dgs.internet.state.pa.us/suppliersearch http://www.dgs.internet.state.pa.us/suppliersearch https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf

Finding SDBs and VBEs

Utilization Compliance will be closely monitored and enforced http://www.dgs.internet.state.pa.us/suppliersearch http://www.dgs.internet.state.pa.us/suppliersearch

http://www.dgs.internet.state.pa.us/suppliersearch

Quick Search

To search or browse ALL Small and Small Diverse Businesses by Name OR 6-digit SAP Number (option also available through Advanced Search)

IMPORTANT: Always click Reset prior to a new search to clear parameters from previous searches

Hierarchy Category

Number

Name

Segment 44000000 Office equipment and accessories

& supplies

Family 44120000 Office supplies

Class 44121700 Writing

Instruments

Commodity 44121706 Wooden pencils

Advanced Search

Enter a brief code description (e.g. Door)

Select one or more classifications. To pull only SDBs, check “Select all Small Diverse Business Classifications” below. To Include SBs, check “Small Business”.

Browse and select one or more codes. Don’t know the codes you want? Search for codes at www.UNSPSC.org.

Click arrow to expand Segment for additional codes

http://www.unspsc.org/

UNSPSC

Commodity Code Search

United Nations Standard Products and

Services Code

(UNSPSC)

https://www.ungm.org/public/unspsc https://www.ungm.org/public/unspsc https://www.ungm.org/public/unspsc https://www.ungm.org/public/unspsc

Advanced Search (continued)

Use multiple filters to restrict your search results to exactly what and where you need.

Search Results

Certified Small Businesses

• Advanced Building Controls LLC

• Advanced Building Performance Inc

• Advanced Cleaning Solutions LLC

Small Diverse Businesses

• Advanced Building Performance Inc

• Advanced Cleaning Solutions LLC

Veteran Business Enterprise

• Advanced Cleaning Solutions LLC

Supplier Profile

SB, SDB & VBE Expiration Dates

SB, SDB & VBE Classifications

Contact Information

Search Results to Excel

Certified Small Businesses

• Advanced Building Controls LLC

• Advanced Building Performance Inc

• Advanced Cleaning Solutions LLC

Small Diverse Businesses

• Advanced Building Performance Inc

• Advanced Cleaning Solutions LLC

Veteran Business Enterprise

• Advanced Cleaning Solutions LLC

Excel Export Results – Supplier Contacts

Excel Export Results includes Vendor ID, Supplier Name, Contact Name, Email, Phone, Fax

Forms and Processes

• SDB/VBE Instructions – SDB-1/VBE-1 READ

• SDB/VBE Participation Submittal – SDB-2/VBE-2

• SDB/VBE Utilization Schedule – SDB-3/VBE-3

• Letter of Commitment – SDB 3.1/VBE-3.1

• Guidance for Good Faith Effort (GFE) Waiver –

SDB-4/VBE-4 READ

• GFE Waiver – SDB-5/VBE-5

This presentation cannot be shared, reproduced, or modified without express written permission

DO NOT MERGE PARTICIPATION FILES – EACH

SDB/VBE SUBMITTAL PACKET MUST BE UPLOADED

INDIVIDUALLY

Submittal – SDB/VBE -2

Utilization Schedule – SDB/VBE-3

Letter of Commitment- SDB/VBE-3.1

SDB/VBE

to expect a letter and SIGN it!

Guidance to Document GFE SDB/VBE-4

This presentation cannot be shared, reproduced, or modified without express written permission

The ability or desire of a prime contractor to perform the work of a contract with its own organization does not relieve the Offeror of the responsibility to make Good Faith Efforts to meet the stated participation goal.

When seeking a Partial or Full GFE Waiver, Prime must complete all components of the GFE paperwork. Details/Evidence are important, proof is required.

Carefully review SDB and VBE submittal Instructions, specifically Section VI of SDB/VBE-1 which lists pertinent items as Fatal errors.

Good Faith Efforts Packet SDB/VBE-5

Good Faith Efforts (GFE) Partial or Full Waiver

• Identified Items of Work Applicant Made Available to SDBs (Part 1)

• Identified SDBs and Record of Solicitations (Part 2)

• SDB Outreach Compliance Statement (Part 3)

• Additional Information Regarding Rejected SDB Quotes (Part 4)

• SDB Subcontractor Unavailability Certificate (Part 5)

GFE Waiver – Part 1

Identified Items of Work Offeror Made Available to SDBs

GFE Waiver – Part 2

Identified SDBs and Record of Solicitations

GFE Waiver – Part 3

SDB Outreach Compliance Statement

GFE Waiver – Part 4

Additional Information Regarding Rejected SDB Quotes

GFE Waiver – Part 5

SDB Subcontractor Unavailability Certificate

• Read the solicitation and all instructions completely.

• Submit SEPARATE SDB and VBE submittal forms.

• Validate subcontractor SDB/VBE status in DGS Supplier Database.

• Ensure that all appropriate forms are completed and signed correctly.

• Submit questions early per the solicitation requirements.

• Make any assumptions.

• Copy SDB submittal paperwork. Download and complete the VBE submittal separately, titles and accuracy matter.

• Skip any portion of the GFE request documentation.

• Forget to verify subcontractor status as current SDB/VBE in DGS Supplier Database.

• DO NOT MERGE PARTICIPATION FILES –

EACH SDB/VBE SUBMITTAL PACKET

MUST BE UPLOADED INDIVIDUALLY

Do Not

Important Notes

This presentation cannot be shared, reproduced, or modified without express written permission

Prompt Payment Terms (non- construction) – 7/1/2023

• Bidder/Offeror shall pay SDB/VBEs, after receipt of a proper invoice and all other required documentation from an SDB/VBE, within 10 days after receipt of payment from the Commonwealth.

• Provided for informational purposes only. To be completed by award winning vendor only.

– 7/1/2023

Model Form SDB/VBE Subcontractor Agreement –

RFP Questions sections 1.2.3 and 1.3.3

REMINDER

Failure to submit fully completed SDB and VBE submittal packets or GFE waiver request documentation will result in removal of your bid for award consideration

BDISBO Contact Info

• Bureau of Diversity, Inclusion and

• Small Business Opportunities

• North Office Building

• 401 North Street, Room 611

• Harrisburg, PA 17120-0500

• 717.783.3119

• GS-BDISBO@pa.gov

This presentation cannot be shared, reproduced, or modified without express written permission mailto:GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov

Slide 1: IFB 6100065839 Janitorial Svcs for the Reading State Office Bldg. BDISBO SDB/VBE Goal Setting Information Session

Slide 2: Contents

Slide 3: Small Diverse Business Enterprise (SDB) and Veteran Business Enterprise (VBE) Bid References

Slide 4: Solicitation Specific Goals

Slide 5: Supplier Registration Classifications

Slide 6: SDB and VBE Classification

Slide 7: How to Meet the Goal

Slide 8: Finding SDB/VBE vendors

Slide 9: Finding SDBs and VBEs

Slide 10: Quick Search

Slide 11: Advanced Search

Slide 12: UNSPSC Commodity Code Search

Slide 13: Advanced Search (continued)

Slide 14: Search Results

Slide 15: Supplier Profile

Slide 16: Search Results to Excel

Slide 17: Excel Export Results – Supplier Contacts

Slide 18: Forms and Processes

Slide 19: Submittal – SDB/VBE -2

Slide 20: Utilization Schedule – SDB/VBE-3

Slide 21: Letter of Commitment- SDB/VBE-3.1

Slide 22: Guidance to Document GFE SDB/VBE-4

Slide 23: Good Faith Efforts Packet SDB/VBE-5

Slide 24: GFE Waiver – Part 1

Slide 25: GFE Waiver – Part 2

Slide 26: GFE Waiver – Part 3

Slide 27: GFE Waiver – Part 4

Slide 28: GFE Waiver – Part 5

Slide 29: Do

Slide 30: Important Notes

Slide 31: REMINDER

Slide 32: BDISBO Contact Info

File details come from the government source that posted it. Updated May 18, 2026.