IRF building valuation services

The South Carolina State Fiscal Accountability Authority, specifically the Insurance Reserve Fund (IRF), is seeking comprehensive building valuation services for approximately 23,739 insured structures across all 46 counties in South Carolina. The procurement involves a five-year contract with an initial one-year term and four optional one-year renewals, focusing on detailed physical on-site inspections, replacement cost valuations, and a full-service software system for managing building asset information. Contractors must conduct physical inspections of 100% of structures valued over $50,000, with a minimum of 20% completed annually, collecting extensive data including COPE details, ISO fire code classifications, GPS coordinates, photographic documentation, and construction component specifics. The evaluation will occur in two phases: Phase I assesses technical solutions, IT interface capabilities, inspection procedures, organizational qualifications, staff credentials, and pricing, with the top three proposals advancing to Phase II for live demonstrations. Key submission dates include a non-mandatory pre-proposal conference on March 6, 2024, question submissions due by March 7, 2024, proposal submissions by April 9, 2024 at 11:00 PM ET, and anticipated contract award on May 22, 2024.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises. Contractors must provide comprehensive insurance coverage, including $1 million comprehensive general liability insurance, $500,000 cyber/privacy liability insurance, and workers' compensation insurance. Vendors are required to propose an integrated software solution alongside valuation services and cannot bid on building valuation services without the accompanying software component. The contract covers structures with current insured values ranging from $50,000 to $460 million, with the highest concentration of structures located along the coastal region and in the Richland/Lexington and Greenville/Pickens areas. While specific budget ranges are not detailed, contractors must submit fixed pricing in Excel format with line-item breakdowns covering building structure valuations, property in the open (PITO), water and sewer structures, new structures, reporting systems, and hourly rates for out-of-scope change orders. All collected data will remain the sole property of the IRF, with the contractor responsible for maintaining and transferring data upon contract termination. The procurement will be managed by Procurement Officer Zach Yarbrough, with the final award to be posted on the state's procurement website at www.procurement.sc.gov.