IPA 2025 SmartSheet License

The Illinois Power Agency (IPA) is seeking to procure a one-year extension of its SmartSheet license through a Request for Quote (RFQ) for 15 SmartSheet licenses with Dynamic View and up to 30 configurations. The procurement is specific to Cook County and will cover the contract period from 12/14/2024 to 12/13/2025. Potential bidders must be an approved Smartsheet dealer and a registered State of Illinois SBSA vendor, with the contract to be awarded based on submitted quotes. The RFQ requires the successful vendor to provide the specified Smartsheet licenses and configurations, with the procurement process closing on November 8, 2024. Evaluation criteria will likely focus on vendor qualifications, pricing, and ability to meet the specific licensing and configuration requirements outlined in the solicitation. Potential respondents must carefully review the RFQ documentation and ensure compliance with all specified technical and administrative requirements.

The solicitation appears to have specific vendor qualifications, including mandatory registration as a State of Illinois SBSA vendor and an approved Smartsheet dealer. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the provided documentation, the State of Illinois typically maintains robust requirements for vendor diversity and small business participation. The procurement is limited to providing SmartSheet licensing and does not indicate an incumbent vendor replacement. The IT Standard Terms and Conditions document suggests complex compliance requirements, including adherence to various state and federal data security regulations, which may impact potential bidders' ability to qualify. While no specific budget range is provided in the documentation, the scope suggests a moderate-value technology licensing contract focused on extending the existing SmartSheet enterprise license for the Illinois Power Agency's operational needs.