IFB 2000004389 Musical Instruments

Fairfax County Public Schools' Financial Services Office of Procurement Services is requesting bids on musical instruments at percentage discounts from manufacturers' suggested retail price (MSRP) for all departments and activities of Fairfax County Public Schools and Fairfax County Government under IFB 2000004389, with bids due August 6, 2026 at 2:00 p.m. ET. This is a term contract solicitation structured as a cooperative purchasing vehicle serving two entities.

The scope encompasses musical instruments supplied at MSRP discounts to support all departments and activities across both organizations. Bidders must provide definitive delivery timeframes in days after receipt of order (ARO) rather than ranges or indefinite terms such as "promptly" or "stock"; failure to specify a definitive timeframe may result in disqualification of the entire bid or specific items. Pricing must be quoted as a percentage discount from MSRP with FOB Destination, freight prepaid and allowed, and all shipping, handling, and delivery fees included in the net price; separate shipping charges or administrative fees cannot be added. Bidders must identify the specific MSRP price list name and revision date for each item and submit updated MSRP lists within seven business days of any manufacturer price revisions. Bidders may indicate "No Bid" for manufacturers they do not carry; blank fields on the Pricing Schedule are not acceptable.

A pre-bid conference was held on July 10, 2026 via Zoom. Questions were due July 23, 2026 at 2:00 p.m. ET. Bids must be submitted electronically through the Euna Procurement portal at https://fcps.bonfirehub.com; paper, telephone, facsimile, or email submissions will not be accepted. Addendum No. 2 was posted July 27, 2026 and requires bidder acknowledgment with signature as part of bid submission.