2000004389.pdf

Financial Services

Office of Procurement Services 8115 Gatehouse Rd., Suite 4440

Falls Church, VA 22042

NOTE: Fairfax County Public Schools conducts all procurement activities in accordance with delegated authority from the Purchasing Agent of Fairfax County Government. Bids submitted in response to FCPS’ solicitations must be submitted electronically through Euna Procurement (formerly known as Bonfire) on or before the date and time stipulated in the solicitation.

Invitation for Bids (IFB) 2000004389 Musical Instruments

IMPORTANT NOTICE

THIS IS AN ELECTRONIC PROCUREMENT (eBID)

SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE EUNA PROCUREMENT

(FORMERLY KNOWN AS BONFIRE) PORTAL (https://fcps.bonfirehub.com)

Fairfax County Public Schools (FCPS) uses a procurement portal powered by Euna Procurement / Bonfire Interactive) for accepting and evaluating bids. To register, visit https://fcps.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com.

The complete solicitation package, including all requirements, specifications, and submission instructions, is available electronically through the Euna Procurement / Bonfire portal.

Submitting bids via the Euna Procurement / Bonfire portal is mandatory. FCPS will not accept bids submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this IFB. Reference section titled “Submission of Bids” in the Special Provisions.

FCPS strongly encourages bidders to submit bids well in advance of the bid submission deadline. A bid submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Bidders are responsible for the consequences of any failure to plan ahead in the submission of its bid.

An optional pre-bid conference will be held on July 10, 2026 at 10:00 AM via Zoom Video Conference.

Those interested in attending the pre-bid conference should contact the Contract Specialist at althaxton@fcps.edu for attendance record. Refer to Special Provisions, Para. 2 for additional information.

All questions pertaining to this IFB must be submitted in writing to the Contract Specialist Amber Thaxton at althaxton@fcps.edu no later than July 23, 2026 at 2:00 P.M Eastern Time.

https://fcps.bonfirehub.com/ mailto:Support@GoBonfire.com mailto:althaxton@fcps.edu

Financial Services Office of Procurement Services 8115 Gatehouse Road, Suite 4400 Falls Church, VA 22042

ISSUE DATE:

July 2, 2026

INVITATION FOR BID:

IFB 2000004389

TITLE: Musical Instruments

DEPARTMENT:

Instructional Services

DUE DATE/TIME:

August 6, 2026 / 2:00 p.m. ET

CONTRACT SPECIALIST:

Amber Thaxton / 571-423-3586 / althaxton@fcps.edu

Bids - In accordance with the following and in compliance with all terms and conditions, unless otherwise noted, the undersigned offers and agrees, if the bid is accepted, to furnish items or services for which prices are quoted, at the price set opposite each item, delivered or furnished to designated points within the time specified. It is understood and agreed that with respect to all terms and conditions accepted by Fairfax County the items or services offered and accompanying attachments shall constitute a contract.

Note: Fairfax County does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment in the performance of its procurement activity.

NAME AND ADDRESS OF FIRM: Telephone/Fax No.:

E-Mail Address:

Federal Employer Identification No:

OR

Federal Social Security No.

(Sole Proprietor):

Prompt Payment Discount: ____% for payment within ___ days / net ____ days

State Corporation Commission (SCC) Identification No.:

By signing this bid, Bidder certifies, acknowledges, understands, and agrees to be bound by the conditions set forth in the General Conditions and Instructions to Bidders as described in Appendix A, the Certification Regarding Ethics in Public Contracting set forth in Appendix B, and by any other relevant certification set forth in Appendix B.

BUSINESS CLASSIFICATION – Described in Appendix B - CHECK ONE: LARGE (Y) SMALL (B)

MINORITY-OWNED SMALL (X) MINORITY OWNED LARGE (V) WOMEN-OWNED SMALL (C)

WOMEN OWNED LARGE (A) NON PROFIT (9)

CHECK ONE: INDIVIDUAL PARTNERSHIP CORPORATION

State in which Incorporated:

Vendor Legally Authorized Signature

Print Name and Title Date

Sealed bids subject to terms and conditions of this invitation shall be submitted through Euna Procurement (formerly known as Bonfire) at http://fcps.bonfirehub.com

AN EQUAL OPPORTUNITY PURCHASING ORGANIZATION

http://fcps.bonfirehub.com/

DPMM32 – Cover Sheet