Addendum 1.pdf

Financial Services Office of Procurement Services

8115 Gatehouse Rd., Suite 4440 Falls Church, VA 22042

July 16, 2026

ADDENDUM NO. 1

TO: ALL PROSPECTIVE BIDDERS

REFERENCE: IFB 2000004389

FOR: Musical Instruments

DUE DATE/TIME: August 6, 2026 at 2:00 PM ET

IFB MODIFICATIONS:

The referenced Invitation for Bid is amended as follows:

1. Special Provisions, Paragraph 14, Addenda, is deleted in its entirety and replaced with the following:

a. Bidders are reminded that changes to the Invitation for bid, in the form of addenda, are often issued between the issue date and within three (3) days before the due date. The last chance to submit questions to be addressed in addenda is Thursday July 23, 2026 at 2:00 p.m. ET. All addenda shall be signed and submitted as stated on the addenda in Euna Procurement / Bonfire. Notice of addenda will be posted on eVA and the Euna Procurement / Bonfire portal. It is the bidder’s responsibility to monitor the web page for the most current addenda at www.fairfaxcounty.gov/solicitation.

2. Special Provisions, Paragraph 7.1, Delivery/Time of Performance, is deleted in its entirety and replaced with the following:

a. Fairfax County requires that delivery be made at destination within the shortest time frame possible. Bidders must insert a definitive time frame, IN DAYS, on the Pricing Schedule within which delivery will be made after receipt of order (ARO). If there are multiple delivery timeframes within one line item or manufacturer group on the Pricing Schedule, bidders must enter the shortest timeframe that applies to all in-stock, non-custom/non-special instruments. Indefinite terms such as "promptly," "stock," "without delay," etc., will not be given consideration. FAILURE TO PROVIDE A

DEFINITIVE DELIVERY TIME MAY RESULT IN THE DISQUALIFICATION OF THE

BIDDERS’ BID IN ITS ENTIRETY OR FOR THE ITEM SPECIFIED.

IFB CLARIFICATIONS:

The following are responses to questions received via e-mail, Euna Procurement / Bonfire, and at the Pre-Bid Conference held on July 10, 2026.

FD

7/16/2026

Addendum No. 1

IFB 2000004389

Q1. On the Appendix C Pricing Schedule, next to each item are two blanks that say "Price List" and "Date". Can you please clarify for me what these blanks are for and how to properly complete them?

A1. For the “Price List” blank, insert the name of the MSRP. For the “Date” blank insert the revision date of the MSRP List.

Q2. For manufacturers who our business does not carry, how should I indicate "No Bid" for those?

A2. Yes.

Q3. When manufacturer's suggested retail prices change during the term of the contract, will awarded vendors be expected to send updated MSRP price lists? Or since the percent discount off MSRP will not change, are no updated price lists required? If updated price lists are required, how frequently or how soon after price changes?

A3. Contractor shall submit updated MSRPs within seven (7) business days of any manufacturer price revisions. Refer to Special Provisions Paragraph 5, Price and Price Adjustments.

Q4. Where should I provide the MSRP List?

A4. Refer to Requested Information section in Euna Procurement/Bonfire. There is a submission line specifically for “Manufacturer’s Suggested Retail Price List(s)”.

Q5. Special Provisions Paragraph 7, Delivery/Time of Performance it states to insert a definitive time frame, in days, on the Pricing Schedule within which delivery will be made after receipt of order (ARO).

Indefinite terms such as "promptly," "stock," "without delay," etc., will not be given consideration.

FAILURE TO PROVIDE A DEFINITIVE DELIVERY TIME WILL RESULT IN THE DISQUALIFICATION OF THE BIDDERS’ BID IN ITS ENTIRETY OR FOR THE ITEM SPECIFIED. The delivery times vary per instrument and manufacturer group within the categories presented on the Pricing Schedule. What timeframe should I provide?

A5. Fairfax County requires that delivery be made at destination within the shortest time frame possible.

Bidders must insert a definitive time frame, IN DAYS, on the Pricing Schedule within which delivery will be made after receipt of order (ARO). If there are multiple delivery timeframes within one line item or manufacturer group on the Pricing Schedule, bidders must enter the shortest timeframe that applies to all in-stock, non-custom/non-special instruments. Reference Modification 2 of this Addendum 1.

Q6. Special Provisions, Paragraph 5.1, Price and Price Adjustments, mentions all prices/discounts shall be FOB Destination, freight prepaid and allowed and shall include all charges that may be imposed in fulfilling the terms of this contract. Do I need to include this cost onto the MSRP price list?

A6. No. Under the terms of Paragraph 5.1, all pricing and discounts must be FOB Destination, freight prepaid and allowed. This means the net prices derived from the MSRP list must already encompass all shipping, handling, and associated delivery fees. You may not add separate shipping charges or administrative fees to the MSRP price list or to subsequent invoices.

Q7. Unfortunately, I was unable to join the Prebid conference Are there meeting minutes that are sharable or a recording available?

QA. No.

All other terms and conditions remain unchanged.

Delphine Lambert Manager, Contracts

Addendum No. 1

IFB 2000004389

THIS ADDENDUM IS ACKNOWLEDGED AND IS CONSIDERED A PART OF THE SUBJECT

INVITATION FOR BID.

Name of Bidder

Signature Date

RETURN A SIGNED COPY AS REQUESTED IN THE SOLICITATION.

Note: SIGNATURE ON THIS ADDENDUM DOES NOT SUBSTITUTE FOR YOUR SIGNATURE ON THE

ORIGINAL BID DOCUMENT. THE ORIGINAL BID DOCUMENT MUST BE SIGNED.