IFB 161150 - I95 Emergency Heavy Equipment

The Virginia Department of Transportation (VDOT), Fredericksburg District, is requesting bids on heavy equipment with experienced, skilled, and licensed operators to perform emergency roadway clearing operations on Interstate 95 under IFB 161150, with bids due September 17, 2026 at 10:00 AM EDT and virtual public bid opening at 11:00 AM the same day. Bidders must submit a Small Business Subcontracting Plan and either hold Small Business and Supplier Diversity (DSBSD) certification by the bid closing date to perform all work, or identify subcontractor commitments to DSBSD-certified small businesses for at least 42% of purchases during the initial contract period.

The scope covers two service locations on I-95: Location #1 (MM 98.4 to MM 126.7, staging at Fredericksburg Interstate Maintenance Office, Thornburg) and Location #2 (MM 126.7 to MM 150.5, staging at Rte. 17/Warrenton Road Commuter Lot, Fredericksburg). Bidders may respond for one or both locations. Equipment required per location includes rubber tire loaders (minimum 100 horsepower, 3.0 cubic yard capacity), backhoes (4-wheel drive, minimum 1.0 cubic yard capacity), motor graders (minimum 100 horsepower), truck-mounted attenuators or shadow vehicles, and 24-hour/7-day-per-week availability in 12-hour shifts. All equipment must comply with Virginia DMV, OSHA, and VOSH standards, include backup alarms and 360-degree amber lighting, and meet Virginia Code Red Ozone Day restrictions (gasoline and diesel suspension May–September in specified Northern Virginia and other designated districts). Contractors must maintain Workers' Compensation, Employer's Liability ($100,000 minimum), Commercial General Liability ($1,000,000/$2,000,000), and Automobile Liability ($1,000,000 combined single limit).

The contract term is three years from award with two optional one-year renewals. Bidding is on a flat hourly rate for all equipment, operators, fuel, traffic control, communication, insurance, and incidentals; payment is for actual hours worked (to nearest half-hour) with no compensation for downtime or servicing. Awards will be made on a line-item basis to the lowest responsive and responsible bidder, with multiple Primary and Secondary awards possible per location. Questions are due September 8, 2026 at 5:00 PM EST to Contract Officer Kristy Jeter (Kristy.Jeter@vdot.virginia.gov). This is an on-call, as-needed contract with no guaranteed call-out rate and has not been previously utilized by the Fredericksburg District.