HVAC Supplies, Term Contract

Awarded State & local contract opportunity

Solicitation number
4109GM
State
Florida
Responses due

Opportunity facts

Updated .

About this opportunity

Written by GovTribe AI ·

The School Board of Marion County, Florida is seeking a term contract for HVAC Supplies through Bid #4109GM, with a contract period spanning from January 15, 2025 to January 31, 2026. The procurement establishes four distinct pricing categories: Category I for fixed pricing on specific motor and component items, Category II for fixed discount pricing from vendor catalogs, Category III for in-store percentage discounts, and Category IV for a one-time refrigerant purchase. Bidders must be factory-authorized dealers for the manufacturers they are representing and provide comprehensive manufacturer authorization letters. The solicitation requires vendors to submit detailed pricing information through VendorLink, with bid responses due on December 6, 2024 at 2:00 PM, and board approval scheduled for January 14, 2025. Evaluation criteria will focus on responsiveness, vendor responsibility, past experience, management capabilities, customer references, and service quality, with a preference for vendors offering consistent discounts across stocked and non-stocked products.

The contract has specific geographical restrictions, with companies located outside Marion County only eligible to bid on stock items. Vendors must comply with Florida Statute 287.084 regarding Florida Preference and provide documentation including a drug-free workplace certification, Bidder's Qualification Statement, Confidential Material Statement, and Debarment Certification. Two vendors have been pre-approved: Hudson Technologies Company of Woodcliff Lake, NJ, and The Ware Group LLC dba Johnstone Supply of Jacksonville, FL. The budgeted resources for this contract are $450,000, with potential for three additional one-year renewals by mutual agreement. Vendors must also ensure compliance with the Jessica Lunsford Act and Florida Statute background screening requirements, and submit an updated Certificate of Insurance. The contract encompasses a wide range of HVAC components including motors, controllers, transformers, capacitors, actuators, and various refrigerant types, with discount percentages ranging from 26% to 58% depending on product categories.

Opportunity text

As posted by the source.

The purpose and intent of this term contract for air conditioning supplies is to establish Fixed Pricing in Category I; Fixed Discount Pricing in Category II; in-store purchases Percentage Discount from catalog price in Category III; and a Fixed Price in Category IV for an anticipated one-time purchase of refrigerant. Please read the attachment named "Bid 4109GM HVAC Supplies - TERMS AND CONDITIONS", print out the attachment named "Bid 4109GM HVAC Supplies - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time. Download "Bid 4109GM HVAC Supplies - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents. Do not email your Bid Proposal Form to the MCPS Purchasing Department.

Files

File Type Posted
Bid_4109GM_HVAC_Supplies_-_NOTICE_OF_AWARD.pdf PDF
Bid_4109GM_HVAC_Supplies_-_TABULATION.pdf PDF
Bid_4109GM_HVAC_Supplies_-_PROPOSAL_FORM.xlsx XLSX spreadsheet
Bid_4109GM_HVAC_Supplies_-_REQUIRED_FORMS.pdf PDF
Bid_4109GM_HVAC_Supplies_-_TERMS_AND_CONDITIONS.pdf PDF

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