HVAC Services and Repairs

The Orange County Transportation Authority (OCTA) is requesting bids for HVAC preventative maintenance and repair services at multiple Orange County facilities through IFB 250132, with bids due March 16, 2026 at 11:00 a.m., a question deadline of February 25, 2026 at 5:00 p.m., and an optional job walk on February 20, 2026. This is a prevailing wage contract subject to Davis-Bacon Act compliance.

Bidders must hold a valid California Contractors State License Board C-20 (Warm-Air Heating, Ventilating, and Air Conditioning Contractor) license and maintain Public Works Contractor Registration with the California Department of Industrial Relations. The contractor must maintain an active HSE Representative holding Board of Certified Safety Professionals certification and demonstrate five years of construction experience. Services span seven OCTA facilities including maintenance bases in Anaheim, Garden Grove, Irvine (two locations), Santa Ana, Laguna Hills Transportation Center, and the OC Streetcar facility.

The scope includes a minimum of six full inspections annually at intervals not exceeding 60 calendar days (first inspection within 14 days of contract start), filter and belt replacement, semi-annual condenser cleaning, temperature control calibration, paint booth testing per SCAQMD regulations, and 24-hour emergency response with a maximum two-hour response time. The contractor must service a minimum of three properties simultaneously with adequate staffing and at least one English-speaking employee per site. All materials, including paints, coatings, and solvents, must comply with South Coast Air Quality Management District volatile organic compound requirements. Refrigerant handling must comply with EPA Section 608 and SCAQMD Rule 1415. The contract is structured as Time and Expense with Firm-Fixed Price, allocated on a time and materials basis.

The estimated contract value is $490,000 over a two-year term (March 16, 2026 through March 31, 2028). Evaluation is based entirely on cost (100% weighting); award goes to the lowest responsive and responsible bidder. Pricing must remain firm for 120 calendar days following bid close. No DBE goals apply. Contractors Pollution Liability insurance with $1 million per occurrence and $1 million aggregate is mandatory, along with Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million combined single limit), Workers' Compensation, and Employers' Liability ($1 million per accident).