HR Consultant Services

The Central Oklahoma Transportation & Parking Authority (COTPA), doing business as EMBARK, is seeking HR Consultant Services through a competitive Request for Proposal (RFP-COTPA-25-007) for leadership development support. The procurement targets comprehensive human resources consulting services, including leadership coaching, team building, training, equity and diversity initiatives, workforce development, feedback assessments, internal investigations, and facilitation for front-line, division, and executive leadership teams. Proposers must demonstrate at least 5 years of experience and possess appropriate professional certification in HR, training, or consulting services. The proposal requires a detailed submission including a cover letter, company history, project team details, technical proposal, and customer references with a minimum of three. Evaluation will involve reviewing the submitted compensation table, which outlines hourly rates for various services from 2025 to 2029. Key proposal deadlines include a question-and-answer period closing on April 24, 2025, at 12:00 pm, with final proposals due electronically through the Electronic Bidding System by 4:00:00 pm CST on April 30, 2025. The anticipated contract award date is June 6, 2025, with a three-year contract term and potential renewal for two additional one-year periods.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Services will be requested through purchase orders issued by the Assistant Director of Administration on an as-needed basis, with each order specifying project-specific details such as consultant identification, anticipated pricing, and delivery timeframes. While no incumbent vendors are mentioned, the proposal requires successful proposers to submit additional documentation including a Professional Services Agreement, Acord Form of liability insurance, and potentially a Letter of Authorization. Insurance requirements are comprehensive, mandating coverage that includes naming the City of Oklahoma City and participating public trusts as additional insureds. Though specific budget ranges are not explicitly stated, the compensation table allows proposers to quote hourly rates for various services, including general consulting ($150-$250/hour), training ($175-$300/hour), leadership and executive coaching ($200-$350/hour), workplace investigations ($175-$300/hour), strategic planning ($175-$300/hour), and workforce planning ($150-$250/hour). Additional expenses such as printing, mileage, lodging, and per diem can also be included in the proposal.