GJ26-116 Multipurpose Room Audiovisual (A/V) System Upgrade

Southwest Technical College in Utah has issued a Request for Proposals (RFP GJ26-116) for a comprehensive multipurpose room audiovisual system upgrade, representing a one-time design, procurement, installation, and commissioning project. The procurement seeks a single qualified vendor to deliver a complete modern A/V solution for a 1,992 square-foot flat-floor multipurpose space with approximately 100-person seating capacity. The system must support dual wall-mounted televisions with HDMI presenter connectivity, integration of existing wireless Sennheiser microphones and in-ceiling speakers, audio zoning capability for an operable partition dividing the room into separate zones, hybrid meeting conferencing via Zoom or Microsoft Teams, assistive listening accessibility components, and simplified non-touch-panel control interfaces replacing existing wall-mounted control panels. Deliverables include onsite assessment, complete system design documentation, all hardware and software supply and installation, integration of existing equipment where feasible, programming, testing, initial staff training, and comprehensive documentation. The vendor evaluation will employ a three-stage process assessing responsiveness, technical merit, and cost, with six mandatory minimum requirements that all proposals must meet, including demonstrated experience with commercial or educational A/V installations, integration capabilities, dual-display support, simplified control solutions, hybrid meeting functionality, and accessibility compliance. Technical evaluation comprises 70 percent of the total score (5,000 points) across four criteria: Proposed Work Plan & System Design (30 percent), Usability & Control Simplicity (30 percent), Vendor Experience & Qualifications (20 percent), and Accessibility & Hybrid Meeting Capability (20 percent), while cost evaluation comprises the remaining 30 percent with cost points awarded based on comparative pricing. Questions must be submitted by April 1, 2026, proposals are due electronically May 1, 2026, and project completion must occur by August 2026, all directed to Jeff Swift at jswift@stech.edu; an optional pre-proposal site visit is encouraged though not mandatory.

The solicitation does not specify any set-aside designations or restrictions limiting participation by organization type or disadvantaged enterprise classifications. No incumbent vendors or current contractors are identified in the documentation. The College will provide access to the multipurpose room, existing infrastructure including rack space, cabling pathways, conduit, and installed speakers and wireless microphone systems that the selected contractor must integrate into the new system design. Southwest Technical College has established an approximate budget allocation of $50,000 for this project, which is intended to encompass all costs including equipment, labor, installation, programming, accessibility components, and staff training required to deliver a fully operational system by the August 2026 deadline. The proposal cost submission must be provided as a separate document from the technical proposal and include all equipment, labor, installation, programming, assistive listening components, and training costs with pricing guaranteed for one year following contract award.