1-Southwest Tech AV RFP Score Sheet.xlsx

This is an evaluation scoresheet for a Multipurpose Room Audiovisual (A/V) System Upgrade at Southwest Technical College in Utah (Solicitation GJ26-116). The project involves upgrading the college's multipurpose room with a commercial-grade A/V system that integrates existing speakers and wireless microphone systems, supports dual-display video and hybrid meeting environments, and includes a simplified control solution with assistive listening capabilities. The solicitation required questions to be submitted by April 1, 2026, with proposals due May 1, 2026, directed to Jeff Swift at jswift@stech.edu. The evaluation process included six mandatory requirements that bidders must pass, including experience with commercial or higher-education A/V installations, integration capability, dual-display support, non-touch-panel control, and accessibility compliance.

The evaluation scoresheet allocates 70 percent of total points (5,000 points) to technical criteria and 30 percent (2,142.9 points) to cost evaluation. Technical scoring is distributed across four criteria: Proposed Work Plan & System Design (30 percent), Usability & Control Simplicity (30 percent), Vendor Experience & Qualifications (20 percent), and Accessibility & Hybrid Meeting Capability (20 percent). Scoring ranges from 0 to 5, with a minimum required threshold of 3,200 technical points (64 percent). Cost points are awarded using a comparative formula where the lowest-priced proposal receives 100 percent of cost points, and all other proposals receive points based on their percentage difference from the lowest price. The scoresheet reviewed shows one evaluator's assessment resulting in 3,200 points earned from technical criteria and 0 points from cost criteria.