FM-24-25-08 Facilities Management Software

The City of Santa Clarita, California, is seeking to procure a comprehensive Facilities Management Software solution through Proposal #FM-24-25-08, targeting a robust GIS and inventory-based platform to manage municipal buildings and infrastructure. The software must support 500 users, with 30 technicians managing work orders and 10 administrative staff generating backend reports, and provide capabilities including work order management, asset inventory building, GIS integration, predictive analytics, and inventory tracking. Key deliverables include a secure database platform capable of processing multi-source data entries, mobile-friendly interfaces, and integration with existing city systems like Accela, GoGov, and ArcGIS Enterprise. The procurement timeline includes a non-mandatory pre-proposal Zoom meeting on September 10, 2024, with the last day for questions set as September 18, 2024, and proposal submissions due on October 8, 2024, before 11:00 AM Pacific Time. Evaluation criteria will encompass contractor qualifications, program management, municipal experience, proposal comprehensiveness, user interface design, field connectivity, system compatibility, and overall service costs, with the city reserving the right to award based on technical merit.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly detailed in the procurement documents. The project does not reference an incumbent vendor, but requires integration with existing city technological infrastructure including ESRI Enterprise Portal 11.1 for GIS data management and migration of current asset data from Excel spreadsheets. The city aims to track various assets including infrastructure elements, consumables like HVAC supplies, lightbulbs, janitorial supplies, and pool equipment, with potential for GPS coordinate and QR code tracking. While no specific budget range was provided, the comprehensive nature of the software requirements suggests a significant investment in modernizing the city's facilities management approach. The contract expects design work to be completed within 12 months of execution, with monthly progress meetings, and includes provisions for 30 technician and 10 administrative training sessions to ensure smooth implementation and user adoption of the new facilities management system.