Plan Check Review, Field Inspections, and Related Services

The City of Santa Clara is seeking qualified consulting firms to provide comprehensive plan check review, field inspections, and related services for the Water & Sewer Utilities and Fire Departments through a Statement of Qualifications (SOQ) #24-25-77. The procurement seeks consultants to deliver six specific service areas including offsite and onsite plan review and inspection services for water, recycled water, sewer systems, and fire and building plan review and inspection services. Proposers must have a minimum of five years of experience in the targeted service areas and submit comprehensive proposals addressing company profile, qualifications, technical capability, and cost proposals. The evaluation criteria will weight company information, experience, and qualifications at 55% and technical capability at 45%. The SOQ was released on March 31, 2025, with questions due by April 9, 2025, and proposals due by April 28, 2025. The initial contract term is five years, with the City reserving the right to exercise two additional one-year options, potentially extending the contract to a total of seven years.

The solicitation does not explicitly mention set-aside designations or restrictions for specific types of enterprises. Consultants will be required to utilize the City's Accela software platform, maintain detailed inspection logs, and coordinate with City staff, contractors, and design teams. Proposers must comply with comprehensive insurance requirements, including Commercial General Liability, Business Automobile Liability, Workers' Compensation, and Professional Liability, with specific minimum coverage limits and carrier ratings. The City intends to award multiple on-call master consultant agreements based on the highest-ranked scores for each service area, with cost proposals to be evaluated for reasonableness. While a specific budget range is not provided, the contract will enable consultants to supplement existing staff capacity during peak development periods, focusing on efficient use of public rights-of-way and utility easements while ensuring compliance with local, state, and national codes and standards.