Fire Station 4 Replacement Project

The Incorporated County of Los Alamos, New Mexico is soliciting competitive bids through Invitation for Bids (IFB26-49) for the Fire Station 4 Replacement Project, a construction project involving the design and construction of a new Fire Station facility at 4401 Diamond Drive on vacant land west of the existing Fire Station 4 building. The project scope encompasses site clearing, utility relocation, site work, demolition of the existing facility, and all associated construction work necessary to deliver a fully operational fire station while maintaining the existing Fire Station Number 4 in full operational status throughout the construction period. Qualified bidders must hold a current State of New Mexico Contractor's License with appropriate classifications for the work, demonstrate at least one successfully completed mid-scale public facility of minimum 10,000 square feet within the United States during the last seven years, maintain a permanent main office address, possess a Los Alamos County Business License, and comply with New Mexico Public Works Minimum Wage Act requirements and prevailing wage obligations for all subcontractors. The evaluation criteria include accurate submission of all required documents, bid cost, and evidence of bidder experience meeting the specified facility completion requirements. Electronic bids are due by 2:00 p.m. Mountain Daylight Time on March 10, 2026, submitted through the County's Procurement Portal, with a non-mandatory pre-bid conference scheduled for February 18, 2026, at 1:30 p.m. Mountain Standard Time at the County Municipal Building, followed by an immediate site visit. Bid award is anticipated for April 7, 2026, with Notice to Proceed on April 8, 2026, construction commencement targeted for April 30, 2026, Substantial Completion by September 30, 2027, and Final Completion by November 15, 2027.

Procurement preferences apply to local and resident businesses with proper documentation, with local business preferences multiplied by 0.95 in bid evaluation, though no specific disadvantaged enterprise set-asides are identified in the solicitation documents. All bidders must submit a bid bond equal to five percent (5%) of the submitted bid price, and the successful contractor must provide performance and labor and materials bonds equal to 100% of the contract price, comprehensive general liability insurance of $1,000,000 per occurrence with $2,000,000 aggregate, motor vehicle insurance, workers' compensation coverage, and all-risk property insurance on the work at full insurable value. Additional mandatory requirements include certification regarding debarment and suspension status, disclosure of all subcontractors performing work valued in excess of $5,000, campaign contribution disclosures for county officials, authorization for verification of information, and submission of a Certificate of Good Standing from the Public Regulation Commission for incorporated entities. The project is funded through State Legislative and county capital funds administered by the Los Alamos Fire Department under a subrecipient grant agreement with the New Mexico Department of Finance, with liquidated damages assessed at $1,000 per calendar day for failure to meet milestone, substantial completion, or final completion dates. While the specific contract award value is not explicitly stated in the procurement documents, the three-finalist procurement approach and comprehensive bonding, insurance, and performance requirements indicate a significant construction project; bidders must exclude state gross receipts tax and local option taxes from their bid amounts but include all other costs of doing business.