Equipment Division Office Roof and HVAC Replacement

The West Virginia Division of Highways (WVDOH), procuring through the Department of Administration Purchasing Division, is soliciting bids under CRFQ DOT2600000104 for roof and HVAC replacement at the Equipment Division Office facility at 83 Brushy Fork Road, Buckhannon, West Virginia, with bids due July 23, 2026, at 1:30 p.m. A pre-bid meeting occurred June 29, 2026, at 10:00 a.m. at the Equipment Division headquarters; technical questions were due July 7, 2026.

The scope includes removal of the existing roof and installation of a complete two-ply hybrid roof system (60 mil white thermoplastic KEE cap sheet on 90 mil fiberglass reinforced SBS rubber and asphalt base sheet) with a 30-year warranty, and demolition and replacement of the HVAC system including removal and replacement of ductwork, rooftop units, gas piping, thermostats, sensors, exhaust fans, duct smoke detector systems, and associated electrical work. Ductwork specifications include 28"x22" supply and return air ducts and 8"x8" exhaust duct. Contractors must demonstrate a minimum of five successfully completed similar projects, verified by references or architect confirmation prior to award.

Substantial completion is required within nine months from project start, with final completion within ten months. The contract will be awarded to the lowest qualified responsive and responsible bidder. Payment will be made through periodic progress payments with 10% retainage, subject to architect approval; retainage will be partially released upon certification of substantial completion, with final release upon project closeout. The state reserves the right to award a single prime contract for both scopes or separate contracts based on bid responses.

All work must comply with West Virginia prevailing wage requirements, applicable building codes, and AIA Document A201-2017 General Conditions with West Virginia Supplementary Conditions. Contractors must submit a startup schedule within seven days of Notice to Proceed and a comprehensive Gantt-type schedule within 30 days. A preconstruction conference must occur no later than 15 days after award; a project closeout conference is scheduled no later than 30 days before substantial completion. Bid bonds, performance bonds, payment bonds, and a drug-free affidavit are required. Bids should be submitted to 2019 Washington Street East, Charleston, West Virginia 25305. Contact John W. Estep, buyer, at 304-558-2566 or john.w.estep@wv.gov.