Emergency Vehicle Sublet Repair

The City of Orlando is seeking qualified automotive service providers to establish a contract for Emergency Vehicle Sublet Repair services, targeting repairs for fleet vehicles ranging from passenger cars to light, medium, and heavy-duty trucks. The procurement is an Invitation for Bid (IFB25-0009) soliciting automotive repair services with a comprehensive scope of work that requires contractors to inspect vehicles, submit written quotations within one business day, and complete repairs within three business days. Key qualifications include having A.S.E. Certified technicians, maintaining a local service facility within 20 miles of the Fleet Management Division, and providing secure vehicle storage. Bids are due on January 6, 2025, at 2:00 PM, with electronic submissions required through the City's e-Procurement Portal. The contract will be awarded on an "as-needed" basis with no guaranteed work volume, potentially selecting multiple contractors across three vehicle classification groups. Pricing will be based on fixed labor rates using industry-standard reference guides, with a maximum 2% shop supplies fee and parts priced at a fixed percentage markup above the contractor's actual cost.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract is structured for an initial three-year term with potential renewal options for two additional twelve-month periods, potentially extending the total contract duration to five years. Contractors are not required to bid on all groups but must bid on all items within the groups they choose to quote. Warranty terms are comprehensive, offering 36 months or 36,000 miles of coverage, including parts, labor, and workmanship, with an additional one-year labor warranty. While specific budget ranges are not detailed, the contract allows for unit costs across line items with a maximum of 750 units per line item and requires bidders to specify percentage markups for parts and materials. The City reserves the right to award contracts on a per-group or per-item basis and may select multiple contractors to fulfill the emergency vehicle repair needs.