Elephant Shade Canopies

The City of Oklahoma City is procuring shade canopy structures for the Oklahoma City Zoo's elephant enclosures through a public construction bid designated as Project MZ-0079. The project requires a prequalified Building Contractor C to construct three shade sail structures in the elephant paddock area, with specific technical requirements including commercial 95 shade fabric, steel pole foundations, and precise installation specifications. Project deliverables include three sunshade structures (Sunshade A, B, and C) with pole heights ranging from 22 to 28.5 feet, utilizing specific materials such as Sculpt Nouveau patina finish and Sherwin Williams primers and paints. The bid will be electronically received on April 2, 2025, at 10:00 a.m., with a mandatory pre-bid conference scheduled for March 20, 2025, at 10:00 a.m. in the Savanna Conference Room. Contractors must submit various documentation including an anti-collusion affidavit, business relationship affidavit, and 5% bid security. The project must be completed within 90 calendar days of the work order, and will be awarded to the lowest and best responsible bidder.

The procurement opportunity falls under the City of Oklahoma City's Small, Local and Minority Business Utilization Program, which aims to encourage participation of small, local, and minority businesses. Bidders must be prequalified by the City's Prequalification Review Board and will be required to provide a two-year maintenance bond at 100% of the contract amount. While the exact project budget is not disclosed (in keeping with the city's policy of not publishing construction estimates), the project involves significant infrastructure improvements for the zoo's elephant habitat. The electronic bidding process requires comprehensive documentation through BidNet, with specific attention to potential business relationships and conflicts of interest. Contractors should note potential material lead times, particularly for fabric, which can be 10-12 weeks, and will be responsible for obtaining and paying for building permits. The awarding agency reserves the right to accept or reject any bids, maintaining flexibility in the procurement process.