Employee Medical Center Program

The City of Oklahoma City, through the Oklahoma City Municipal Facilities Authority (OCMFA) and the Oklahoma City Post-Employment Benefits Trust (OPEBT), is seeking proposals for a licensed on-site employee medical center program to serve approximately 3,800 active subscribers and 1,800 retiree subscribers across multiple municipal entities. The procurement involves a professional services agreement to administer a comprehensive medical center that will provide healthcare services for city employees and their dependents. Proposers must demonstrate financial viability, sophisticated data processing capabilities, and technical expertise in managing large-scale medical programs while ensuring compliance with HIPAA and PPACA regulations. Key objectives include providing cost-containment programs, specialist referral capabilities, and a pass-through pricing model with monthly regulatory compliance reporting. The solicitation will be conducted through the Bidnet Electronic Bidding System, with proposals due by 4:00 p.m. CST on May 21, 2025. A non-mandatory pre-proposal conference will be held via Microsoft Teams on April 30, 2025, at 10:00 a.m. Central Time, and proposers may submit questions through the Electronic Bidding System until May 15, 2025, at 12 p.m. Central Time.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract duration is one year, with an option to renew for four additional one-year periods, potentially extending the agreement to a maximum of five years. While no incumbent vendor is identified in the documents, the proposed medical center will serve employees from multiple entities including the City of Oklahoma City, Oklahoma City Zoological Trust, Central Oklahoma Transportation and Parking Authority, Oklahoma City Public Property Authority, Oklahoma City Employee Retirement System, and McGee Creek Authority. The project timeline includes potential interviews and demonstrations on June 11, 2025, proposer selection by July 1, 2025, and estimated Professional Services Agreement execution on September 2, 2025. Although specific budget ranges are not detailed, the program's scope suggests a substantial multi-year contract with comprehensive medical service requirements. Proposers will need to provide performance guarantees, quarterly advisory services, and demonstrate the capability to manage a complex, multi-entity employee medical center program.