DOTD GROUNDS MAINTENANCE

The Louisiana Department of Transportation and Development (DOTD) is soliciting emailed bids for grounds maintenance services at six weigh station locations across the state, including Baptist East and West Bound, Kentwood North and South Bound, Delta East and West Bound, Starks West Bound, and Toomey East and West Bound. The contract is for a 12-month period beginning September 1, 2025, with options to extend for two additional 12-month periods. A mandatory pre-bid requirement involves vendors conducting site visits at each location, which must be documented using specific certification forms signed by both the vendor and a DOTD representative. The department expects a total of 39 services per year across these locations, with vendors required to submit unit pricing per service not exceeding two digits to the right of the decimal point. Bid submissions are due by 11:59 PM CST on August 25, 2025, and must be emailed to Kevin Walker. Key qualifications include vendor registration in LAPAC, being in good standing with the Louisiana Secretary of State, and compliance with various federal and state regulations.

Bidders must meet comprehensive insurance requirements, including Workers Compensation ($1,000,000 per accident), Commercial General Liability ($2,000,000 annual aggregate), and Automobile Liability ($1,000,000 combined single limit). The contract is contingent upon legislative appropriation of funds, and DOTD reserves the right to cancel with 30 days' written notice. While no specific set-aside designations for disadvantaged enterprises are explicitly stated, contractors must comply with civil rights laws, ADA accessibility requirements, and E-Verify provisions. Payment will be processed within 30 days after invoice receipt, with electronic funds transfer (EFT) encouraged. The solicitation does not specify a precise award value or budget range, but interested vendors should be prepared to provide comprehensive grounds maintenance services across multiple weigh station locations. Bidders must submit Certificates of Insurance before work commences and may be required to provide complete certified copies of insurance policies at the agency's request.