Mand Site*Fax*Grounds Maint. - SOS - Addendum No. 2 - Specification Revisions, Vendor Question & State Resp

This document is an Addendum No. 01 issued by the Office of State Procurement for the State of Louisiana regarding Invitation to Bid (ITB) RFx Number 3000025221 for mandatory site, fax, and grounds maintenance services at the Old State Capitol. The addendum, dated July 30, 2025, primarily updates the contact information for Casey Moran, changing the phone number from 225-342-0500 to 225-219-6108 for scheduling a mandatory jobsite visit. The bid is scheduled to open at 2:00 PM CT on August 6, 2025, with a contract period from the award date through June 30, 2026, and options to renew for two additional 12-month periods, not exceeding a total of 36 months. The addendum also includes a replacement of Attachment A - Special Terms and Conditions (Pages 1-10), though specific details of those changes are not elaborated. Vendors are instructed to acknowledge receipt of the addendum, either confirming no changes to their original bid or submitting revisions prior to the bid opening. The State reserves the right to request a completed acknowledgement and to reject bids that do not comply with the specified requirements. Vendors must be registered in the LaGov system and prepared to provide comprehensive insurance coverage, with the State intending to make payments via LaCarte procurement card for purchases under $5,000 or through Electronic Funds Transfer (EFT).

This document is an Invitation to Bid (ITB) issued by the Louisiana Office of State Procurement for grounds maintenance services at the Old State Capitol located in Baton Rouge. The solicitation (RFx Number 3000025221) seeks a contractor to provide grounds maintenance services for a period beginning with the date of award and ending June 30, 2026, with the option to renew the contract for two additional 12-month periods. The bid responses are due by August 6, 2025, at 2:00 PM CST, and a mandatory jobsite visit is required, with interested bidders instructed to contact Casey Moran at 225-342-0500. The total contract duration shall not exceed 36 months. The State of Louisiana intends to award the contract on an individual basis to the lowest responsive and responsible bidder meeting the specifications. The solicitation allows for online, fax, or physical bid submissions, and all vendors must be registered in the LaGov system. The procurement method allows the state to reject individual line items from the award. Bidders are required to submit a complete bid package, including a completed bid form, pricing information, signature page, and potentially a W-9 form for newly registered vendors. The contract is structured as a service contract with specific requirements for compliance with civil rights laws, accessibility standards, and various federal and state regulations.