Ground Maintenance - DMA

Solicitation # 3000025134
Posted 8/11/25, 1:00 AM
No Updates
Due 8/26/25, 11:00 AM
Source
No public source available
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The Louisiana Office of State Procurement is seeking a grounds maintenance service contract for the Department of Military Affairs, specifically for Esler Field in Pineville, Louisiana. The solicitation (Bid Number 3000025134) covers comprehensive landscape maintenance services for a 7.6-acre facility, with requirements including 37 annual grass cuts, debris removal, weed control, edging, and herbicide application. Contractors must possess specific licensing from the Louisiana Department of Agriculture and Forestry, including Ground Owner Operator Business License and Pesticide Certification. The initial contract period begins on the date of award and ends June 30, 2026, with potential renewals for two additional 12-month periods, not to exceed 36 months total. Bidders must submit proposals either physically to the Claiborne Building in Baton Rouge or online through the vendor portal by August 26, 2025, at 10:00 AM CST. The state will award the contract to the lowest responsive, responsible bidder, with evaluation based on meeting detailed specifications outlined in the Scope of Work and Special Terms and Conditions.

The procurement appears open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. Contractors must carry comprehensive insurance, including workers' compensation, commercial general liability, and automobile liability with minimum coverage limits of $1,000,000 per occurrence. Electronic payment will be processed through LaCarte procurement cards for purchases under $5,000 and Electronic Funds Transfer for larger amounts. While a specific budget range is not explicitly stated, the contract covers grounds maintenance services for a 7.6-acre facility with 37 annual service cycles. Vendors must be registered in the LaGov system and comply with various state and federal regulations, including civil rights laws, ADA accessibility requirements, and e-verify provisions. Penalties for non-performance are structured, with financial deductions ranging from $50 to $100 for various service failures. The contractor must provide their own equipment, including turf-type tires and discharge-shielded rotary mowers, and carry proper identification while performing services.

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