DFCM Maintenance - Elevator Maintenance - Invitation to Bid - DHHS 1385 Building

The State of Utah Division of Facilities Construction and Management is requesting bids for elevator maintenance services at the DHHS 1385 Building in Salt Lake City under a three-year contract term effective October 1, 2026 through September 30, 2029, with bids due August 18, 2026 at 3:00 PM and a mandatory bidder's meeting and site visit on July 28, 2026 at 10:00 AM.

The scope covers proactive preventive maintenance for two hydraulic elevators, including cleaning, lubrication, adjusting, parts replacement, repair, and callback service. Contractors must maintain comprehensive insurance coverage: workers' compensation insurance; commercial general liability insurance with minimum limits of $1 million per person per occurrence and $3 million aggregate; and commercial automobile liability insurance with minimum limits of $1 million per occurrence combined single limit if vehicles will be used. A Certificate of Insurance must be on file before contract commencement. Contractors must comply with state licensure requirements and certify at bid submission that no products are forced labor products and that they are not restricted foreign entities as defined in Utah Code 63G-6a-121.

The cost proposal form requires bidders to provide unit counts for each elevator type and corresponding costs for monthly maintenance, quarterly maintenance, and annual testing across all three contract years, plus hourly rates for repairs and overtime. Five-year testing costs, repair rates, and work outside scheduled maintenance must be billed separately to DFCM. The FY27 contract budget estimate is unavailable; the provided budget accounts only for scheduled maintenance and excludes five-year testing expenses.

DFCM intends to award to the responsive and responsible contractor with the lowest bid. Questions are due August 4, 2026 at 3:00 PM. Addenda deadline is August 6, 2026 at 3:00 PM. Award is scheduled for August 20, 2026 at 5:00 PM. Bids must be submitted electronically through the U3P website. Monthly invoices are submitted to dfcmap@utah.gov.