5-1-SB270001 - Invitation to Bid - DHHS 1385 Building - Elevator Maintenance.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Invitation to Bid

Standard Low Bid Procurement for Elevator Maintenance Services

July 20, 2026

DHHS 1385 Building Division of Facilities Construction and Management

1385 South State Street

Salt Lake City, UT 84115

U3P Reference #SB27001

DFCM Invitation to Bid for Elevator Maintenance Services, 10.30.2025 2

Solicitation Summary

The State of Utah Division of Facilities Construction and Management (DFCM) is requesting bids from Elevator Service Contractors for elevator maintenance at the service location(s) listed below:

Service Location:

DHHS 1385 Building Division of Facilities Construction and Management 1385 South State Street Salt Lake City, UT 84115 U3P Reference #SB27001

Service Details:

As stated in the DFCM Elevator Maintenance Service Contract, Attachment C – Contract Service Requirements, the Contractor is responsible for furnishing all supplies, materials, parts, labor, labor supervision, tools, scaffolding, machinery, hoists, equipment (including employee safety equipment), lubricants, and technical information to provide proactive full preventive maintenance service including, but not limited to, cleaning, lubrication, adjusting, parts replacement, repair, and callback service. All work shall conform with the highest industry standards and best practices, and applicable laws for the complete vertical transportation systems detailed in the solicitation documents.

Equipment:

- Hydraulic Elevators: 2

See photos of the elevator identification plates are included in the ‘Supporting Documents’ section of the U3P event.

Communication during the selection process shall be directed to the DFCM Representatives below only:

Service Contract Coordinator: isfcontracts@utah.gov

Contract Information:

FY27 Contract Budget: $Unavailable Contract Period: 3-years Contract Period Effective Date: October 1, 2026 Contract Period Termination Date: September 30, 2029

Solicitation Schedule

Event Date Time Location

Solicitation Posting Monday, July 20, 2026 3:00 PM U3P

Mandatory Meeting Tuesday, July 28, 2026 10:00 AM

The Mandatory Meeting will be held at the service location. Please meet in the lobby of the building.

Questions Deadline Tuesday, August 4, 2026 3:00 PM U3P

Addendum Deadline Thursday, August 6, 2026 3:00 PM U3P

Bid Deadline Tuesday, August 18, 2026 3:00 PM U3P

Announcement of

Awarded Contractor Thursday, August 20, 2026 5:00 PM U3P https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Invitation to Bid for Elevator Maintenance Services, 10.30.2025 3

Solicitation Documents

Solicitation Documents and Forms The solicitation documents consist of all documents listed below and referenced within this solicitation. The following solicitation specific documents and forms can be accessed in the U3P project for this solicitation:

Solicitation specific documents:

- Invitation to Bid Solicitation

- Photos of Equipment Identification Plates

Standard documents and forms:

- DFCM Elevator Maintenance Service Contract, including:

Attachment A, State of Utah Agency Standard Terms and Conditions for Goods and/or Services

Attachment B, Contract Payment Schedule

Attachment C, Contract Service Requirements

- All DFCM standard documents referenced in this solicitation can be accessed by visiting DFCM website.

https://dfcm.utah.gov/

DFCM Invitation to Bid for Elevator Maintenance Services, 10.30.2025 4

Procurement Process

1. Mandatory Meeting A mandatory meeting and site visit will be held at the service location on the time and date specified on the Solicitation Schedule. All Contractors wishing to bid on these services must attend this meeting.

2. Requests for Information, Questions and Addendum All solicitation related requests for information, clarifications, and questions must be submitted to DFCM via the U3P website no later than the time and date specified on the Solicitation Schedule. An addendum in response will be posted on the U3P website no later than the time and date specified on the Solicitation Schedule. All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Contractor’s bid.

3. Bid Deadline Bids are to be submitted electronically through the U3P website until the bid deadline listed in the Solicitation Schedule.

It is the sole responsibility of the Contractor to ensure their bid reaches U3P before the bid deadline.

Contractors attempting to submit bids through the U3P website after the bid deadline has passed will not be successful and therefore disqualified from consideration of award of this Contract.

Technical questions related to U3P should be directed to u3padmin@utah.gov.

4. Bidding Requirements Before submitting a bid, each Contractor shall carefully examine the solicitation documents and shall visit the site services will be provided for; shall fully inform themselves as to all existing conditions and limitations; and shall include in the their bid the cost of all work necessary to satisfactorily fulfill the requirements of the Contract.

If the Contractor observes that portions of the solicitation documents are incompliant with applicable laws, rules, and regulations or contain obvious erroneous or uncoordinated information, the Contractor shall promptly notify the DFCM Representative and the necessary changes shall be accomplished by addendum.

DFCM reserves the right to cancel any Contract in which the Contractor cannot meet the terms of the Contract and requirements for the amount of their bid.

6. Bid Evaluation and Contract Award Bids will be evaluated after the bid deadline specified on the Solicitation Schedule. DFCM will publicly post the bid tabulation document in U3P no later than the date and time specified on the Solicitation Schedule. DFCM intends to award the contract to the responsive and responsible Contractor with the lowest bid.

A copy of the Contract the successful Contractor will be required to sign can be accessed in the ‘Supporting Documentation’ section of the U3P solicitation and is part of this solicitation. The term of the Contract will be as indicated in this solicitation.

By submitting a cost proposal or bid, in any format, the Contractor / Bidder / Vendor certifies that: 1) no product to be supplied by the Contractor / Bidder / Vendor in connection with this solicitation is a “forced labor product” as that term is defined in Utah Code 63G-6a-121; and 2) to the extent, if any, that this solicitation involves technology, or technology services, networks or systems, the Contractor / Bidder / Vendor is not a “restricted foreign entity” as that term is defined in Utah Code 63G-6a-121.

7. Contractor’s Insurance Section 18 of the DFCM Elevator Maintenance Service Contract, Attachment A - State of Utah Agency Standard Terms and Conditions for Goods and/or Service requires Contractors to provide and maintain the insurance coverage stated below. The Certificate of Insurance, showing up-to-date coverage, shall be on file with DFCM before the Contract may commence.

- Workers’ compensation insurance during the term of this Contract for all its employees and any subcontractor employees related to this Contract. Workers’ compensation insurance shall cover full liability https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov

DFCM Invitation to Bid for Elevator Maintenance Services, 10.30.2025 5 under the workers’ compensation laws of the jurisdiction in which the work is performed at the statutory limits required by said jurisdiction.

- Commercial general liability [CGL] insurance from an insurance company authorized to do business in the State of Utah. The limits of the CGL insurance policy will be no less than one million dollars ($1,000,000.00) per person per occurrence and three million dollars ($3,000,000.00) aggregate.

- Commercial automobile liability [CAL] insurance from an insurance company authorized to do business in the State of Utah. The CAL insurance policy must cover bodily injury and property damage liability and be applicable to all vehicles used in your performance of services under this Contract whether owned, non-owned, leased, or hired. The minimum liability limit must be $1,000,000 per occurrence, combined single limit. The CAL insurance policy is required if Contractor will use a vehicle in the performance of this Contract.

The State reserves the right to require higher or lower insurance limits where warranted. Failure to provide proof of insurance as required will be deemed a material breach of this Contract. Contractor’s failure to maintain this insurance requirement for the term of this Contract will be grounds for immediate termination of this Contract.

8. Withdrawal of Bids Bids may be withdrawn on written request received by DFCM from the Contractor prior to the bid deadline. Negligence on the part of the Contractor in preparing the bid confers no right for withdrawal after it has been opened.

9. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to reject any or all bids or to waive any formality or technicality in any bid in the best interest of the State.

Any Contractor who is found to be incompliant with the requirements set forth in the solicitation or Contract may be debarred from consideration for award of any Contracts for a period of up to three years.

10. Licensure The Contractor shall comply with the license laws as required by the State of Utah.

11. Financial Responsibility of Contractors Contractors shall respond promptly to any inquiry by the DFCM to any concern of financial responsibility of the Contractor.

12. Monthly Invoicing Requirements Contractors are required to submit their monthly invoices to DFCM via email to dfcmap@utah.gov.

mailto:dfcmap@utah.gov