Custodial Services

The Town of East Windsor, Connecticut, Department of Public Works and Engineering is soliciting proposals for comprehensive custodial services across four municipal facilities totaling approximately 64,000 square feet. The procurement encompasses cleaning services for Town Hall (8,750 square feet), Police Department/Town Hall Annex (21,920 square feet), Community Center (29,664 square feet), and Department of Public Works (4,500 square feet), with service delivery required five days per week at the first three facilities and three days per week at the Department of Public Works facility. The selected contractor must provide all labor, supervision, equipment, and materials except for paper products, soap, and trash liners, which the Town will supply. Contractors must obtain and maintain comprehensive insurance coverage including $1,000,000 limits for personal injury liability, property damage liability, and automotive liability, as well as Connecticut-mandated Workers' Compensation Insurance. All contractor personnel must pass security approval requirements including background checks and fingerprinting, with the Town charging $100 per employee for these background checks. Proposers must also provide separate pricing for additional services including emergency service response, pre- and post-event coverage on an hourly basis, carpet cleaning and shampooing, air return cleaning, and interior and exterior window washing. Sealed proposals are due by 11:00 AM EDT on Tuesday, May 19, 2026, with a mandatory site inspection walkthrough scheduled for 9:00 AM on Thursday, April 23, 2026, at East Windsor Town Hall. Vendor questions and answers are accepted from April 3, 2026 through May 5, 2026 at 2:00 PM EDT. Pricing must be submitted as a lump sum monthly cost with an annual cost calculation based on twelve times the monthly price, which will control any awarded contract.

All vendors are eligible to respond to this solicitation; however, respondents must declare whether their company qualifies as a micro-business or veteran-owned micro-business and provide supporting documentation to substantiate such claims, with failure to include required documentation resulting in ineligibility for preference consideration. Vendors must disclose any relevant certifications, licenses, or registrations that qualify them to perform custodial services and provide company information including the name and title of the individual authorized to execute contracts on behalf of the company. Delivery terms are specified as Free On Board Destination, while payment terms are to be vendor-specified. The contract start date will be determined through mutual agreement between the selected contractor and the Director of Public Works, with monthly service delivery structured on 12 billing periods annually. No estimated total contract value is provided in the solicitation document. Questions regarding this opportunity should be directed to Gentry Carrubba, Town of East Windsor, at 6 Woolam Road, East Windsor, CT 06088, telephone 860-292-7073, or email gcarrubba@eastwindsor-ct.gov.