35917_Apr_6_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of East Windsor, Connecticut, for comprehensive custodial services across four municipal facilities totaling approximately 64,000 square feet. The scope includes cleaning services for Town Hall (8,750 square feet), Police Department/Town Hall Annex (21,920 square feet), Community Center (29,664 square feet), and Department of Public Works (4,500 square feet), with service delivery required five days per week at the first three facilities and three days per week at the Department of Public Works. The selected contractor must provide all labor, supervision, equipment, and materials except for paper products, soap, and trash liners, which the Town will supply. The solicitation period runs from April 2, 2026 to May 19, 2026, with vendor questions and answers accepted from April 3, 2026 through May 5, 2026 at 2:00 PM EDT. A mandatory site inspection walkthrough is scheduled for 9:00 AM on Thursday, April 23, 2026, at East Windsor Town Hall. Sealed proposals are due by 11:00 AM EDT on Tuesday, May 19, 2026. The contract term will be determined through mutual agreement between the selected contractor and the Director of Public Works, with monthly service delivery structured on 12 billing periods annually.

Pricing must be submitted as a lump sum monthly cost with an annual cost calculation based on twelve times the monthly price, which will control any awarded contract. The delivery term is Free On Board Destination, while payment terms are vendor-specified. All vendors are eligible to respond; however, respondents must declare whether their company qualifies as a micro-business or veteran-owned micro-business and provide supporting documentation to substantiate such claims, with failure to include required documentation resulting in ineligibility for preference consideration. Contractors must obtain and maintain comprehensive insurance coverage including $1,000,000 limits for personal injury liability, property damage liability, and automotive liability, as well as Connecticut-mandated Workers' Compensation Insurance. All contractor personnel must pass security approval requirements including background checks and fingerprinting, with the Town charging $100 per employee for these background checks. Proposers must provide separate pricing for additional services including emergency service response, pre- and post-event coverage on an hourly basis, carpet cleaning and shampooing, air return cleaning, and interior and exterior window washing. No estimated total contract value is provided in the solicitation document.