08 BIH Mallory View RFP Specifications.pdf

This is a Request for Proposals (RFP) specification document issued by the Town of East Windsor, Connecticut, Department of Public Works and Engineering for comprehensive custodial services across four municipal facilities totaling approximately 64,000 square feet. The scope includes cleaning services for Town Hall (8,750 square feet), Police Department/Town Hall Annex (21,920 square feet), Community Center (29,664 square feet), and Department of Public Works (4,500 square feet), with service delivery required five days per week at the first three facilities and three days per week at the Department of Public Works. A mandatory site inspection walkthrough is scheduled for 9:00 AM on Thursday, April 23, 2026, at East Windsor Town Hall. Questions and answers are accepted from April 3, 2026, through May 5, 2026, at 2:00 PM EDT. Sealed proposals are due by 11:00 AM EDT on Tuesday, May 19, 2026. The contract term will be determined through mutual agreement between the selected contractor and the Director of Public Works, with monthly service delivery structured on 12 billing periods annually.

The contractor must provide all labor, supervision, equipment, and materials except for paper products, soap, and trash liners, which the Town will supply. Pricing must be submitted as a lump sum monthly cost with an annual cost calculation based on twelve times the monthly price. All contractor personnel must pass security approval requirements including background checks and fingerprinting, with the Town charging $100 per employee for these background checks. Contractors must obtain and maintain comprehensive insurance coverage including $1,000,000 limits for personal injury liability, property damage liability, and automotive liability, as well as Connecticut-mandated Workers' Compensation Insurance. Proposers must also provide separate pricing for additional services including emergency service response, pre- and post-event coverage on an hourly basis, carpet cleaning and shampooing, air return cleaning, and interior and exterior window washing. All vendors are eligible to respond; however, respondents must declare whether their company qualifies as a micro-business or veteran-owned micro-business and provide supporting documentation. Contact information for this solicitation is Gentry Carrubba, Town of East Windsor, at 6 Woolam Road, East Windsor, CT 06088, telephone 860-292-7073, or email gcarrubba@eastwindsor-ct.gov.