35917_May_25_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of East Windsor, Connecticut, for comprehensive custodial services across four municipal facilities totaling approximately 64,000 square feet, including Town Hall, Police Department/Town Hall Annex, Community Center, and Department of Public Works. The solicitation seeks cleaning services to be delivered five days per week at the first three facilities and three days per week at the Department of Public Works facility. All vendors are eligible to respond. The vendor question and answer period runs from April 3, 2026, through May 5, 2026, at 2:00 PM EDT. A mandatory site inspection walkthrough is scheduled for 9:00 AM on Thursday, April 23, 2026, at East Windsor Town Hall. Sealed proposals are due by 11:00 AM EDT on Tuesday, May 19, 2026. The RFP solicitation period runs from April 2, 2026, through May 19, 2026. The contract will commence on a date to be mutually agreed upon between the selected contractor and the Director of Public Works, with service delivery structured on 12 monthly billing periods annually.

The contractor must provide all labor, supervision, equipment, and materials except for paper products, soap, and trash liners, which will be supplied by the Town. Pricing must be submitted as a lump sum monthly cost with an annual cost calculation based on twelve times the monthly price. Payment terms are to be vendor-specified, with Free On Board Destination as the delivery term. No estimated total contract value is provided in the solicitation. Contractors must obtain and maintain comprehensive insurance coverage including $1,000,000 limits for personal injury liability, property damage liability, and automotive liability, as well as Connecticut-mandated Workers' Compensation Insurance. All contractor personnel must pass security approval requirements including background checks and fingerprinting, with the Town charging $100 per employee for these background checks. Proposers must provide separate pricing for additional optional services including emergency service response, pre- and post-event coverage on an hourly basis, carpet cleaning and shampooing, air return cleaning, and interior and exterior window washing. Respondents must declare whether their company qualifies as a micro-business or veteran-owned micro-business and provide supporting documentation, with failure to include required documentation resulting in ineligibility for preference consideration.