Contract: Portion Control Cleaning Supplies

The State of New Hampshire, through its Department of Administrative Services, Bureau of Purchase and Property, issued Bid #2613-23 for a statewide contract to procure portion control cleaning supplies. The procurement seeks a comprehensive range of cleaning products including neutral cleaner concentrate, heavy-duty cleaner, pot and pan scrub, glass cleaner, multi-scrub, germacide, steramine, air freshener, laundry detergent, and related accessories. The solicitation was posted on May 30, 2022, with a bid closing date of June 17, 2022 at 10:00 AM EST, and the last day for questions was June 10, 2021. The contract is scheduled to commence on December 1, 2022, with an initial three-year term and options for two additional one-year extensions, creating a potential five-year contract period. Vendors were required to quote firm pricing in US dollars, including all delivery costs, with no additional surcharges permitted. Successful bidders must provide certificates of commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, and must establish individual customer accounts for state agencies within three business days of order placement, with delivery required within fifteen business days.

Political subdivisions and authorized nonprofit organizations were eligible to participate in the contract at established prices. The contract was ultimately awarded to W.B. Mason Co., Inc. after receiving two bids, with one bid from Hillyard Inc. deemed non-compliant. The total estimated annual usage cost is $124,142.18, with a total price limitation of $375,000.00 across the contract term. Notably, the awarded contract reflected a 22 percent overall price increase of $101,746.31 compared to the previous contract, which was attributed to current economic conditions. Pricing terms were modified in Addendum 1 to allow for annual price adjustments not exceeding 9%, contingent on documented manufacturer price increases. Vendors were required to be registered with the New Hampshire Secretary of State, and the state reserved the right to purchase additional related items from the vendor's broader product line during the contract term. Payment will be processed via P-card or ACH within thirty days of invoice receipt and goods acceptance.