addendum-1-bid-2613-23.pdf
PDF 63 KB Posted
- Attached to
- Contract: Portion Control Cleaning Supplies
- Solicitation number
- Bid 2613-23
- Issued by
- New Hampshire
About this file
Addendum #1 to Bid Invitation #2613-23
This addendum, issued by the State of New Hampshire Division of Procurement and Support Services, clarifies and modifies terms for the statewide contract to procure portion control cleaning supplies. The solicitation encompasses a comprehensive range of cleaning products including neutral cleaner concentrate, heavy-duty cleaner, pot and pan scrub, glass cleaner, multi-scrub, germacide, steramine, air freshener, laundry detergent, and related accessories. The original bid closing date was June 17, 2022 at 10:00 AM EST, with contract commencement scheduled for December 1, 2022. The initial contract term is three years with options for two additional one-year extensions, creating a potential five-year contract period. Bidders were required to submit pricing in US dollars inclusive of all delivery costs, and alternative products were acceptable provided they met or exceeded the specifications listed on the offer sheet.
The addendum modifies critical pricing terms to allow annual price adjustments, superseding the original requirement for firm pricing across the entire contract period. Under the revised terms, bid prices remain firm for one year and may be adjusted on the contract anniversary date, with annual increases capped at 9% or the documented percentage increase levied by manufacturers, whichever is lower. Price increase requests must be based solely on increased manufacturer costs and cannot include fuel costs, regulatory charges, or administrative surcharges. Additionally, contractors are required to pass through any quarterly price decreases to the State, with adjusted pricing taking effect on December 1, March 1, June 1, and September 1. The purchasing agent for this solicitation is Ryan Godin, and all addendum changes supersede previously submitted documents and must be submitted with the bid.
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Other files
| File | Type | Posted |
|---|---|---|
| bid-2613-23-awardrev.pdf | ||
| bid-2613-23.pdf | ||
| addendum-1-bid-2613-23.pdf | ||
| bid-2613-23-awardrev.pdf | ||
| bid-2613-23.pdf |
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Text version
STATE OF NEW HAMPSHIRE
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301-6398
DATE OF CHANGE: 6/9/2022
ADDENDUM # 1 TO BID INVITATION # 2613-23
DATE OF BID CLOSING: 06/17/2022 TIME OF BID CLOSING: 10:00 AM (EST)
FOR: Portion Control Cleaning Supplies
CLARIFICATIONS:
Question 1: Due to the current market volatility do prices need to be held for the entire length of the contract award (3 years) and any possible extensions? Or will price increases be allowed? If so, at what point would increases be allowed? Annually? Semi-Annually?
State Resposne: See changes below.
Question 2: Are alternative products acceptable as long as they meet or exceed the product that is specified?
State Response: Products are listed on the Offer sheet listed on page 10 and alternatives must meet or exceeds from this products listed.
CURRENT READS:
Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation.
CHANGE TO READ:
Bid prices shall remain firm for one year and may be adjusted on the anniversary date of this contract.
Price Adjustments: The Annual increase for any item shall not exceed 9% and in no case shall it exceed the documented percentage of increase levied on the contractor by the manufacture. Requests for price increases may only be based on increased manufacture prices and not on fuel costs, regulatory charges or any other type of surcharge or administrative cost. Contractor shall also pass on to the State any price decreases quarterly with adjusted pricing also taking effect on December 1, March 1, June 1 and September 1.
PURCHASING AGENT: Ryan Godin E:Mail: NH.Purchasing@das.nh.gov mailto:NH.Purchasing@das.nh.gov
NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER SPECIFICATIONS REMAIN UNCHANGED AND VALID.
BIDDER ____________________________ ADDRESS ____________________________
BY ________________________________ ____________________________
(this document must be signed)
________________________________ TEL. NO.____________________________
(please type or print name)
Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on “Bid and Proposals”) for complete bid and addendums.
https://das.nh.gov/purchasing/vendorresources.aspx
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