bid-2613-23-awardrev.pdf

This is a bid award document from the State of New Hampshire, Division of Procurement Support Services, Bureau of Purchase and Property, documenting the award of Bid #2613-23 for a statewide contract to procure portion control cleaning supplies. The solicitation requested multiple cleaning products including neutral cleaner concentrate, heavy-duty cleaner, pot and pan scrub, glass cleaner, multi-scrub, germacide, steramine, air freshener, laundry detergent, and related accessories in varying quantities. The bid closing date was June 17, 2022 at 10:00 AM, with an estimated annual usage totaling $124,142.18 across all line items. The contract was awarded to W.B. Mason Co., Inc. for an initial term of three years with options to extend for two additional one-year terms, commencing December 1, 2022. The successful bidder must provide certificates of commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, establish individual customer accounts within three business days, and deliver orders within fifteen business days.

The total price limitation for the contract period is $375,000.00. Two bids were received, with W.B. Mason selected as the awardee and Hillyard Inc. deemed non-compliant. The awarded contract reflects a 22 percent overall price increase of $101,746.31 compared to the expiring contract, attributed to current economic conditions rather than cost savings. Pricing is delivered FOB statewide, with payment processed via P-card or ACH. According to Addendum 1, annual price adjustments are permitted not to exceed 9 percent, contingent on documented manufacturer price increases. Political subdivisions and authorized nonprofit organizations are eligible to participate in the contract at the established prices. Vendors were required to be registered with the New Hampshire Secretary of State, and the state reserved the right to purchase additional related items from the vendor's broader product line during the contract term.