CONTRACT: Miscellaneous Clothing

The New Hampshire Department of Administrative Services has issued Request for Bid (RFB) #3036-25 for Miscellaneous Clothing, seeking a comprehensive clothing and footwear procurement for state agencies. The solicitation covers three primary sections: men's work apparel (pants, shirts, jackets), men's and women's undergarments and athletic wear, and work boots/shoes/accessories. Bidders must provide a complete ordering system and meet extensive specification requirements, including size ranges from Small to 10X and performance standards for fabric composition, moisture-wicking properties, and durability. The bid is structured for a potential five-year contract term from August 1, 2025 through July 31, 2030, with possible two-year extensions. Bids are due on May 22, 2025 at 10:00 AM Eastern Time, and vendors must submit detailed pricing, demonstrate capability to fulfill large-volume orders, and provide quarterly usage reports. Key evaluation criteria include product specifications, delivery capabilities, warranty coverage, and alignment with environmentally friendly product preferences.

The contract appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Pricing will remain firm for the first contract year with potential annual adjustments, and the state reserves the right to award by individual items or sections rather than comprehensive contract. The procurement is non-exclusive, allowing the state to engage multiple contractors and maintain procurement flexibility. While specific budget ranges are not explicitly stated, the bid documents suggest substantial annual volume, with estimated purchases ranging from 10 to 800 units across various clothing categories. Vendors must offer prompt payment discounts (0.25% for payment within 20 days, 0.50% for payment within 10 days for orders over $2,000) and track manufacturer discounts. The contract emphasizes environmentally conscious product selection, with preferences for energy-efficient, reusable, and recyclable items containing postconsumer recycled materials. Successful vendors will need robust logistics capabilities to support statewide distribution and meet comprehensive technical specifications across multiple clothing and footwear categories.