attachment-1-bid-3036-25.xlsx

This is an offer sheet for Request for Bid (RFB) #3036-25 issued by the New Hampshire Department of Administrative Services for Miscellaneous Clothing procurement. The bid encompasses three primary sections: Section 1 covers men's work apparel including ripstop pants, twill shirts, and denim jackets in spruce green; Section 2 includes men's and women's undergarments, athletic wear, socks, sweatshirts, sweatpants, and t-shirts in various colors; Section 3 specifies work boots, heavy-duty canvas shoes, sandals, and watch caps. Estimated annual usage ranges from 10 to 800 units across all items, with size ranges spanning Small through 10X for apparel and 5-16 for footwear. The solicitation is structured as a five-year contract with a potential start date of August 1, 2025 and end date of July 31, 2030, with possible two-year extensions. Bids were due May 22, 2025 at 10:00 AM Eastern Time.

The offer sheet presented contains placeholder pricing fields showing "$-" with zero extended prices across all line items, indicating this is a blank template awaiting vendor pricing submissions. Vendors must provide detailed unit and package pricing for all specified items and sizes to be evaluated. The state reserves the right to award by individual items or sections rather than a comprehensive contract, establishing a non-exclusive procurement allowing engagement with multiple contractors. Key requirements include prompt payment discounts (0.25% for payment within 20 days, 0.50% for payment within 10 days for orders exceeding $2,000), quarterly usage reporting capabilities, robust logistics for statewide distribution, and compliance with comprehensive technical specifications including fabric composition, moisture-wicking properties, and durability standards. The procurement emphasizes environmentally conscious product selection with preferences for energy-efficient, reusable, and recyclable items containing postconsumer recycled materials.