Comprehensive Billing Services For Fire Inspection Fees

Monroe County Board of County Commissioners, Florida is requesting proposals for comprehensive billing and collection services for the Fire & Life Safety Inspection Program administered by Monroe County Fire Rescue, with proposals due September 1, 2026 at 3:00 p.m. EST and questions due August 18, 2026.

The scope encompasses invoicing occupancy owners and responsible parties for approximately 3,000 annual fire and life safety inspections and re-inspections conducted across roughly 125 miles of the Overseas Highway in unincorporated Monroe County and within the City of Layton, managing payment collections including delinquent accounts, and generating status reports. Pricing must be submitted as a fixed cost per invoice on an all-inclusive basis. Service providers must have a minimum of five years of continuous experience in billing and collection services and maintain appropriate business licenses, state registration, and sufficient personnel and financial resources to perform the contract. Providers must obtain and maintain workers' compensation insurance, commercial general liability coverage with $1,000,000 combined single limit, and cyber liability coverage of $1,000,000 per claim and $2,000,000 aggregate.

The initial contract term is three years with the option to extend for two additional one-year periods, subject to annual appropriation and satisfactory performance. Inspection fees are set by Monroe County Resolution No. 234-2025 and are subject to change by Board action with notice provided to the provider. Evaluation criteria include ability to meet specifications, experience and references, qualifications and capabilities, performance timeline, and compliance with applicable laws. The Board of County Commissioners is scheduled to award the contract on October 21, 2026. All proposals must be submitted electronically through the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com. Questions should be directed to Zully Hemeyer at Monroe County Fire Rescue, 7280 Overseas Highway, Marathon, FL 33050, or Hemeyer-Zully@monroecounty-fl.gov. The final addendum deadline is August 25, 2026.