Community Center IT Room AC Replacement

The Town of Waterford is seeking bids for removal and replacement of a ductless split air-conditioning system serving the Community Center IT/Data Room at 24 Rope Ferry Road, Waterford, Connecticut, with bids due October 13, 2026 at 2:00 PM Eastern Time. Connecticut prevailing wage rates apply; contractors must submit certified monthly payrolls and comply with all applicable wage requirements, including the mandatory 10-hour OSHA Construction Safety and Health Course if the contract value exceeds $100,000.

The scope encompasses removal of the existing system and installation of a new indoor cassette fan coil unit and outdoor condensing unit, new refrigerant piping, condensate pump and drainage, equipment supports, electrical disconnects, power and communication wiring, controls, rooftop equipment supports, and associated roof penetrations and flashing. All roofing work must be performed by an authorized and licensed Sarnafil contractor. The contractor must complete all electrical and mechanical connections, test the system, and place it into full operation. An optional Add Alternate Bid #1 addresses replacement of existing wood sleeper supports for refrigerator and freezer condensing units with new prefabricated supports, including temporary removal and reinstallation with associated mechanical and roofing work.

The contract term is ninety consecutive calendar days from Notice to Proceed, with liquidated damages of $1,000 per day for delays beyond the completion date. Non-resident contractors must post a 5% guarantee bond with the Connecticut Department of Revenue Services. Bids exceeding $50,000 require a certified check or bid bond equal to 10% of the bid amount. Performance bonds and payment bonds are required if the total bid price exceeds $50,000 and $100,000 respectively, each at 100% of the contract sum, issued by a surety company licensed in Connecticut, listed on the U.S. Treasury "T" List, and rated A- or better by A.M. Best. The Town will award to the lowest responsible bidder. A non-mandatory pre-proposal meeting is scheduled for September 23, 2026 at 1:00 PM. Questions are due October 8, 2026 at 4:00 PM, with responses provided by October 9, 2026 at 4:00 PM. Contract execution must occur within thirty days of award.