Coffee roaster

West Virginia Schools for the Deaf and Blind is requesting a quote for one commercial-grade coffee roaster with bids due July 28, 2026 at 12:00 PM under ARFQ 0403 DBS2600000001.

The roaster must meet or exceed the performance specifications of a BC Roasters BC-8 Double Wall Gas Roaster, with a batch capacity of 2–8 pounds (sample roasts as small as 1 pound), throughput of up to 5 roasts per hour producing 32–40 pounds per hour, and roast duration of 9–14 minutes. The unit must be propane-fueled with optional natural gas conversion capability, operate at approximately 60,000 BTU with 220V electrical requirements at 550–580 watts, and feature 304 stainless steel double-wall drum construction with heavy-duty carbon steel body. The roaster must include data logging capability, thermocouples, airflow control systems, cooling tray with exhaust system, and a minimum one-year parts warranty. Installation includes setup, calibration, and gas regulator verification, coordinated with the agency's facilities team.

Delivery is FOB Destination to 301 East Main Street, Romney, West Virginia 26757, required within 15 calendar days of purchase order receipt. On-site training is not included in scope but may be quoted separately and billed outside procurement evaluation. A heavy-duty wheeled cart is not a requirement.

The agency will award to the vendor providing the specified equipment at the lowest overall total cost. Vendors must complete pricing sheets with unit and extended price calculations; incomplete pricing may result in bid disqualification. Vendors must acknowledge receipt of all addenda (including Addendum 001 addressing vendor questions on setup, training, and accessories) by submitting an Addendum Acknowledgment Form with their bid.

Procurement officer: Tabitha J. Crist, West Virginia Department of Education, (304) 822-4810, tabitha.crist@k12.wv.us.