Code Two 7/28/26-7/27/27 635 licenses - Small Purchase

The Illinois Housing Development Authority (IHDA) is seeking a small purchase for CodeTwo Email Signatures 365 software licenses covering 635 users for the contract period July 28, 2026 through July 27, 2027, with a due date of May 28, 2026.

The scope is renewal of CodeTwo Email Signatures 365, a Microsoft 365-compatible email signature management solution. The package includes a one-year subscription, 24/7 technical support via email, phone, and online sessions, and automatic software updates and upgrades at no additional cost. The product is Microsoft Partner certified and maintains GDPR, HIPAA, PCI, ISO/IEC 27001, and ISO/IEC 27018 compliance.

The total contract value is $4,114.00 with Net 30 payment terms. The quotation, issued by TonerVision, Inc. dba ProVAR Technologies as the reseller, is valid through June 19, 2026. The license key is assigned to Jonathan Wingfield at IHDA's Chicago office.

Illinois Standard Terms and Conditions for General Services (Version 23.2) apply. Vendors must maintain comprehensive general liability insurance at $1,000,000 per occurrence, auto liability insurance at $1,000,000 per occurrence, and workers' compensation insurance as required by law. The State retains termination rights for cause with written notice and opportunity to cure, or for convenience with thirty days' notice. All work product becomes sole and exclusive property of the State. Vendors must maintain records for three years from final payment, or five years if federal funds are used.