Coarse Paper Products

The State of Hawaii Procurement Office is soliciting bids for furnishing and delivery of coarse paper products to participating state and local agencies under IFB No. 27003, with bids due October 2, 2026 at 10:00 a.m. HST through Hawaii Electronic Procurement System (HIePRO). Awards will be incorporated into the existing State Procurement Office Price List Contract No. 25-15, with participating agencies ordering on an as-needed basis. A Hawaii bidder preference under Hawaii Revised Statutes 103D-1001 applies to bidders maintaining a valid commercial place of business in Hawaii staffed for at least two consecutive years, performing at least 51 percent of total direct labor hours in-state, and submitting under their registered Hawaii business name.

The scope spans six product groups: interfolded toilet tissue (Group A), roll toilet tissue (Group B), paper towels (Group C), toilet seat covers (Group D), sanitary disposal bags (Group E), and coreless toilet tissue (Group F), with 14 specific line items. Bidding is organized by island: Oahu and Hawaii island accept only Group F; Maui, Kauai, and Molokai/Lanai accept Groups A through F. Bidders must submit exact brand, manufacturer, and product model numbers. Environmental compliance requires FSC or PEFC certification or minimum post-consumer recycled content of 20–40% depending on product group, with certification required under SPO Form-008.

The contract term runs from Notice to Proceed through August 31, 2027, with three optional twelve-month renewal periods at prices equal to or lower than the initial contract price. Unit prices must be firm, all-inclusive of delivery, warehousing, and packaging except Hawaii General Excise Tax and county surcharge (4.5%), which may be billed separately. Delivery timeframes are seven business days for same-island orders and twelve business days for inter-island deliveries. Bidders must maintain island-based warehouse and inventory operations. Contractors must carry $1,000,000 per-occurrence Commercial General Liability insurance ($2,000,000 aggregate) and $1,000,000 per-accident Automobile Liability, with the State named as additional insured. A mandatory 0.75% HIePRO transaction fee (not to exceed $5,000) applies. Awards are made to the lowest responsive, responsible bidder per island and group, with Oahu Group F limited to a maximum of two bidders. Bidders must provide three customer references and comply with Hawaii tax, employment security, and workers' compensation requirements through Hawaii Compliance Express or paper certificates prior to award.