The Sachem Central School District in Suffolk County, New York, is soliciting proposals for an Athletic Banner System procurement, seeking a qualified vendor to supply athletic banner supplies for its district-wide schools located in Lake Ronkonkoma, Farmingville, Holtsville, and Holbrook. The procurement involves supplying 14 total banner units, including individual sport banners in multiple sizes (4' x 8' and 4' x 6' V-bottom), state championship banners, headline banners, and retired number banners, along with 15 banner track kits and connectors. Specifications require 22oz vinyl Celex banners with full-color sport logos, multi-color lettering, drop shadow effects, and mandatory full-color art proofs. Vendors must submit proposals by May 14, 2025, at 10:00 a.m., with bid documents requiring both electronic (flash drive) and hard copy submissions, including a completed W-9 form, Vendor Price List, and various compliance certifications such as Non-Collusive Bid Proposal Certification and Sexual Harassment Prevention Certification. The contract period will run from July 1, 2025, through June 30, 2026, with the district reserving the right to award the bid in whole or part and with no guaranteed minimum purchase amount. The procurement appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Vendors must comply with comprehensive legal and ethical standards, including labor laws, environmental regulations, and anti-discrimination policies. Pricing must include all shipping, handling, freight, and inside delivery costs, with no additional charges or fuel surcharges permitted. While no specific budget range is explicitly stated, the bid emphasizes that pricing should be net and inclusive of all transportation and delivery charges. Vendors must provide products meeting specified quality standards, submit Material Safety Data Sheets, and ensure compatibility with existing Neff stock vinyl banners. The district requires vendors to provide samples at bid opening and include "free updates" in banner costs. All inquiries must be directed to the Purchasing Office at (631)471-1330, and vendors are expected to demonstrate full compliance with the detailed terms and conditions outlined in the bid documentation.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
B 25-407 VENDOR PRICE LIST.xls | 83KB | Spreadsheet | 4/28/25 | |
T_C Supply _ Deliver _ w-9 Rev 9-19-24.pdf | 399KB | 4/28/25 | ||
B 25-407 Athletic Banner System.pdf | 343KB | 4/28/25 |