Annual Hardware and Software Licenses

Duval County, Florida, through its Supervisor of Elections, is procuring annual hardware and software licenses, DS300 Extended Warranty and Maintenance, and Firmware License for election tabulation and management systems from Election Systems & Software under a sole-source purchase order, with proposals due October 27, 2026 at 4:15 p.m. Eastern Standard Time. This is a single-source procurement designated as sole source based on ES&S's exclusive ownership and control of the proprietary voting tabulation equipment, firmware, and election management systems; only ES&S can provide required updates, warranty coverage, and integrated support services without compromising system compatibility, equipment certification, and Florida statutory compliance.

The scope covers annual licenses and maintenance for DS300, DS950, ExpressVote Ballot Marking Device systems, ElectionWare Election Management Software, and associated firmware for the calendar year January 1, 2027, through December 31, 2027. Equipment supported includes 225 ExpressVote BMD units, 214 additional ExpressVote units, 100 additional ExpressVote units, 4 DS950 systems, and 295 DS300 systems. ES&S has been the vendor of record since 2012.

The contract value is $302,158.19. Unit pricing ranges from $75.25 to $5,088.04 depending on equipment type and service category. The deliverable location is 105 East Monroe Street, Jacksonville, Florida 32202. ES&S requested that the purchase order be in place by December to align with invoice submission timing. The procurement requires JPAC (Jacksonville Procurement Awards Committee) approval, with an anticipated review timeframe of approximately 21 days prior to purchase order issuance. Market research was completed by Justin Gicalone, confirming ES&S as the sole vendor with proprietary rights and state certification under Florida Statutes. The Supervisor of Elections requesting official affirmed no conflicts of interest under Chapter 112, Florida Statutes.