Duval County, FL - DS300-DS950-ExpressVote BMD Sole Source Letter - 10.05.2026.pdf
PDF 153 KB Posted
- Attached to
- Annual Hardware and Software Licenses
- Solicitation number
- 18246-27
- Issued by
- Duval County, Florida
About this file
This is a sole source justification letter from Election Systems & Software (ES&S) to the Supervisor of Elections for Duval County, Florida, dated October 5, 2026. The letter addresses ES&S's proprietary election equipment and software, specifically the Model DS300 and Model DS950 precinct count scanners, the ExpressVote Ballot Marking Device, Electionware Election Management Software, and associated firmware. ES&S asserts that it is the sole and exclusive developer, manufacturer, and licensor of this equipment and software, owning all patents, copyrights, and trademarks associated with these systems. The letter establishes that only ES&S can provide replacement component parts, maintenance services, help desk support, and software upgrades, as all federally certified equipment requires the installation of the same certified component parts included at the time of certification.
The sole source justification emphasizes that ES&S is the only vendor capable of ensuring seamless integration between new equipment and the County's existing ES&S systems and software, thereby guaranteeing timely maintenance and support services for elections. The related contract opportunity specifies an annual procurement period from January 1, 2027, through December 31, 2027, for hardware and software licenses, DS300 Extended Warranty and Maintenance, and Firmware License for election tabulation and management systems. The letter concludes that purchasing directly from ES&S provides the County assurance of compliance with federal certification standards and operational continuity for future elections.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Quote (3).pdf | ||
| RE_ Sole Source Letter Renewal Request - HMA DS300 - WARRANY & MAINTENANCE.pdf | ||
| Singe Source Justification Form.docx | DOCX document | |
| 7-1-24 Protest Procedures.pdf | ||
| Agency Memo.pdf | ||
| 18246-27_SUPPLIER.pdf |
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Text version
October 5, 2026
Mr. Jerry Holland Supervisor of Elections Duval County, Florida 105 E Monroe St.
Jacksonville, FL 32202
RE: Election Systems & Software, LLC (“ES&S”) Equipment and
Software for Duval County, Florida
Dear Mr. Holland:
This letter is in response to the Duval County, Florida (“County”) request for information regarding ES&S’ proprietary election equipment and proprietary election software. This letter provides the County with information on ES&S’ proprietary Model DS300® and Model DS950® precinct count scanners and ES&S’ proprietary ExpressVote® Ballot Marking Device and peripheral items (the “ES&S Equipment”) as well as ES&S’ proprietary Electionware Election Management Software and ES&S Equipment firmware (collectively the “ES&S Software”).
Please be advised that ES&S owns all patents, copyrights and trademarks (“Intellectual Property”) associated with the ES&S Equipment. As such, ES&S is the sole and exclusive developer and manufacturer of the ES&S Equipment and only ES&S may sell the ES&S Equipment in the marketplace. Further, certain component parts of the ES&S Equipment are proprietary to ES&S and may only be obtained directly from ES&S. As certain component (maintenance) parts of the ES&S Equipment may only be obtained directly from ES&S, only ES&S and ES&S trained technicians can ensure that such ES&S proprietary component parts are installed in the ES&S Equipment. This is important to note as all ES&S Equipment certified at the federal level require the replacement of the same certified component parts which were included in the ES&S Equipment at the time such ES&S Equipment was certified.
By purchasing the ES&S Equipment from ES&S, the County will be assured that all component parts installed in the ES&S Equipment will be in compliance with the federal certified equipment configuration.
With respect to the ES&S Software, please be advised that ES&S is the sole and exclusive developer and licensor of the ES&S Software. As such, ES&S owns all Intellectual Property in its proprietary ES&S Software. Further only ES&S can provide help desk support services for the ES&S Software as well as provide any and all upgrades, enhancements, maintenance patches and other changes to the ES&S Software as may be required by ES&S or its customers. No other vendor in the
Mr. Jerry Holland October 5, 2026 Page: 2 marketplace today is authorized to license or provide maintenance and support services for the ES&S Software.
ES&S is the only vendor in market today which can sell the ES&S ExpressVote unit to the County and ensure that such new unit will work in conjunction with the County’s current ES&S equipment and software. The County can be assured that the ES&S ExpressVote will work seamlessly with the County’s current equipment as ES&S is the only vendor who owns, manufactures, develops and sells the foregoing ES&S ExpressVote as well as all ES&S Software in the marketplace.
By purchasing the ES&S Equipment and licensing the ES&S Software from
ES&S, the County will be assured that all of the County’s ES&S voting system equipment and voting system software will work together for use in the County’s upcoming elections as well as be assured that all maintenance and support services will be handled in a timely manner by ES&S. As ES&S is the only vendor in the market today that can sell and license the ES&S Equipment and ES&S Software as well as provide all necessary election services, the County can be confident that the end to end voting system purchased through ES&S will serve the voters in the County for many years to come.
Please let me know if you have any questions or need any additional information.
Sincerely, Eric Anderson General Counsel cc: Walker Burnette, ES&S
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