Aerial Equipment Service & Maintenance
Closed State & local contract opportunity Posted
- Solicitation number
- EV00017872
- State
- Massachusetts
- Responses due
Opportunity facts
- Point of contact
-
- Stephen Powers stephen.powers@boston.gov (617) 635-0233
Opportunity details come from procurement.boston.gov. Updated .
About this opportunity
The City of Boston Procurement Department is requesting bids for aerial equipment service and maintenance on behalf of the Boston Public Works Department, with bids due September 22, 2026 at 1:00 PM EDT. The selected vendor must be factory-authorized to service Versalift, Terex, and Altec aerial lift equipment and deliver comprehensive inspections, warranty repairs, electronic diagnostics, and general automotive services with a 24-hour vehicle pickup turnaround.
The scope requires all necessary labor and factory OEM parts furnished under transparent, all-inclusive pricing evaluated by Central Fleet Management. Bidders must submit fixed hourly labor rates and percentage discounts off MSRP with no hidden costs. Estimated service volume is 400 hours of labor annually, with materials budgeted at $65,000 Year 1, $70,000 Year 2, and $75,000 Year 3.
The contract term runs October 1, 2026 through September 30, 2029 (three years) with a maximum budget of $500,000 on a time-and-materials basis. Award will be made to the lowest responsive and responsible bidder.
Minimum evaluation criteria require at least five years of experience with aerial lift equipment, factory-warranty repair authorization on specified manufacturers, vehicle computer and electronic diagnostic capability, and adequate staff capacity. Bidders must provide three references, proof of Workers' Compensation and Commercial General Liability insurance with minimum $1,000,000 limits per occurrence, and Umbrella Liability coverage. Electronic submission is required through the City of Boston Supplier Portal.
Vendors meeting the definition of "Covered Vendor" (25 or more full-time employees company-wide and contract value $25,000 or more) must comply with the Boston Living Wage Ordinance at $19.36 per hour effective July 1, 2026, complete Wage-2 and Wage-10 forms, and submit quarterly payroll reports. All bidders must complete CORI Compliance Certification (CM-15A), Wage Theft Prevention certification (CM-16), and heat illness prevention affidavit (Heat-2) prior to submission. Questions are due 72 hours before bid closing.
Opportunity text
The Boston Public Works Department seeks to address the need for reliable, factory-authorized maintenance and specialized electronic diagnostics for its aerial lift fleet which include Versalift, Terex, and Altec pieces of equipment. The goal is to establish a partnership with a vendor capable of providing comprehensive inspections, warranty repairs, and general automotive services with a 24-hour turnaround for vehicle pickup. Under this contract, the selected provider must furnish all necessary labor and factory parts, ensuring transparent and all-inclusive pricing as evaluated by Central Fleet Management.
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