Aerial_Equipment_SOW.pdf

INVITATION FOR BIDS: (M.G.L. Ch. 30B) Aerial Equipment Service & Maintenance

Central Fleet Management Nicholas Gove, Interim Chief of Streets

EV00017872

PROJECT SUMMARY:

The Boston Public Works Department seeks to address the need for reliable maintenance service, repairs, and diagnostics for its aerial lift fleet which includes Versalift, Terex, and Altec pieces of equipment. The goal is to establish a partnership with a vendor capable of providing comprehensive inspections, warranty repairs, and general automotive services with a 24-hour turnaround for vehicle pickup. Under this contract, the selected provider must furnish all necessary labor and factory parts, ensuring transparent and all-inclusive pricing as evaluated by Central Fleet Management.

IFB SCHEDULE:

EVENT DATE

IFB Issue Date September 7, 2026

Bid Due Date September 22, 2026

*See the full IFB schedule in Section 1.3.

CONTACT INFORMATION:

Stephen Powers| Stephen.Powers@boston.gov All questions should be emailed with the IFB number (EV00017579) in the subject line.

You can access this IFB and related documents on the City of Boston Supplier Portal, via boston.gov/procurement.

https://www.boston.gov/departments/procurement

TABLE OF CONTENTS

I. INTRODUCTION AND SCOPE OF SERVICES 2

1.1 BACKGROUND 2

1.2 SCOPE OF SERVICES 2

1.3 BID TIMELINE 3

1.4 WHAT TO DO IF YOU HAVE QUESTIONS 3

1.5 CONTRACT TERM AND OTHER INFORMATION 4

II. HOW WE CHOOSE: RULE FOR AWARD AND CONTRACT 5

2.1 MINIMUM OR “QUALITY” EVALUATION CRITERIA 5

2.2 CONTRACT 6

III. YOUR BID 7

3.1 COVER PAGE 7

3.2 RESPONSE TO SCOPE OF SERVICES & MINIMUM QUALITY REQUIREMENTS 8

3.3 OWNERSHIP DETAILS (INFORMATIONAL ONLY) 9

3.4 REFERENCES 10

3.5 INSURANCE DOCUMENTATION 11

3.6 YOUR PRICING 11

IV. SUBMISSION INSTRUCTIONS 13

4.1 CHECKLIST FOR SUBMITTING BID 14

4.2 SUBMITTING BIDS VIA BOSTON’S SUPPLIER PORTAL 14

V. APPENDICES 16

APPENDIX 1: IFB TERMS AND CONDITIONS 16

APPENDIX 2: CONTRACT TERMS AND CONDITIONS 18

APPENDIX 3: INSURANCE REQUIREMENTS 19

I. INTRODUCTION AND SCOPE OF SERVICES

Read sections I and II

IMPORTANT INFORMATION:

● By submitting a bid, each proposer accepts the IFB specifications, Boston’s IFB terms, and Boston’s standard contract terms and conditions ( found in the Appendix below).

● Once awarded, the contract will be governed by the terms and conditions listed in forms CM-10 and CM-11, which shall be incorporated by reference into this IFB. Please see Appendix 2 for a full list of the forms that the selected vendor will be required to sign and submit during the contracting process if awarded this contract. Please review these before submitting your bid. Failure to agree to the City of Boston’s standard contract terms and conditions will result in your bid being deemed non-responsive to the solicitation and therefore rejected.

1.1 BACKGROUND

With this Invitation for Bids (IFB), the Boston Public Works Department aims to secure a qualified vendor to provide maintenance service, repairs, and electronic diagnostics for its aerial lift equipment. To ensure operational efficiency, preference will be given to vendors who can guarantee vehicle pickups within 24 hours of request and commit to using exclusively authentic Original Equipment Manufacturer (OEM) factory parts. Ultimately, this agreement will maintain the highest standards of fleet safety and performance by holding the contractor accountable for efficient service and comprehensive automotive repairs as directed by Central Fleet Management. We look forward to receiving your bid.1

1 This IFB is open to any vendor who would like to respond, and the City encourages participation from small, local, minority-owned, women-owned, and veteran-owned businesses. To support equality of opportunity for these businesses, we also encourage respondents to solicit for the subcontracting of goods and services from certified businesses. The City’s directory of certified businesses is available at This Link https://drive.google.com/file/d/1KPoQBuzMCIBqO6gKOOEdXzQq62zbTDox/view?usp=drive_link https://app.powerbigov.us/view?r=eyJrIjoiY2UwZDliYjUtZWJkNi00MzFmLWJlMTQtMDM2ZjFmYjgwMDY1IiwidCI6Ijg1NTI4ODdjLWNiYzMtNGVlNS05ZmQzLWVhMjE3ZTMwMjZmYyJ9

1.2 SCOPE OF SERVICES

The Boston Public Works Department is seeking a qualified vendor to provide comprehensive inspection services, warranty repairs, and specialized maintenance for its aerial lift equipment. The selected contractor must furnish all necessary labor, tools, and materials to perform factory-authorized repairs, which include conducting vehicle computer and electronic diagnostics and supplying genuine factory parts. Beyond specialized aerial lift maintenance, the vendor shall provide general and miscellaneous automotive repairs as directed by Central Fleet Management (CFM); however, CFM reserves the right to provide specific parts when it is deemed in the City’s best interest. To ensure minimal downtime, the vendor should pick up vehicles within 24 hours of notification and provide prompt delivery upon the completion of all repairs. To maintain pricing uniformity, bidders must provide a fixed hourly labor rate and a percentage discount off MSRP for parts, ensuring that no hidden costs are excluded from the bid summary. Lastly, the contractor will be held strictly responsible for the conduct and efficiency of their personnel—with overall performance evaluated regularly by the City—and all bids must be accompanied by a completed specification list to be deemed responsive and eligible for award.

IFB PROCESS

1.3 BID TIMELINE

The table below shows the preliminary IFB schedule. Dates are subject to change. For the most updated information, please visit the Supplier Portal via boston.gov/procurement.

EVENT DATE*

IFB Released September 7, 2026

Questions Due to the City Via email to Stephen.Powers@boston.gov

September 7, 2026

Deadline for Bids See Submission Instructions for details

September 14, 2026, at 2:00 PM

*All times are in Eastern Time*

1.4 WHAT TO DO IF YOU HAVE QUESTIONS

All communications must be emailed to Stephen.Powers@boston.govwith the IFB number (EV00017579) in the subject line.2

1.5 CONTRACT TERM AND OTHER INFORMATION

CONTRACT TERM*

Contract Dates October 1, 2026 – September 30, 2029

Maximum Budget $ 500,000

Payment Type Time & Materials

*Not to exceed 3 years except as articulated in 30B s. 12(b). Contract will be awarded to the lowest quote deemed responsible and responsive

Additional Details

● For any repair, Central Fleet Management (CFM) will first request service, after which the vendor must provide a written estimate for approval before work begins.

Once approved, the vendor shall not perform any additional repairs or exceed the approved estimate without prior written authorization from CFM.

● Billable hours under this Time and Materials contract shall be limited to the actual time spent performing the repair. No administrative, shop supplies, or environmental disposal fees may be billed as separate hourly line items.

● Each invoice must clearly display all tracking data—specifically the City Purchase Order (PO) number, Central Fleet Management (CFM) work order, vehicle VIN, and odometer reading—paired with a detailed labor breakdown specifying the dates of service, descriptions of repairs performed, exact hours worked, and the agreed-upon fixed contract hourly rate

● If requested for a repair, vendor must list all genuine factory part numbers showing the original MSRP alongside the applied contract percentage discount, accompanied by attached diagnostic reports or MSRP verification sheets, with the strict understanding that separate line items for shop supplies, environmental fees, fuel surcharges, or travel time are completely prohibited and will result in invoice rejection.

● All invoices must clearly reference the completed service and be submitted via email to Lawrence.Pennucci@boston.gov.

2 No other City employee, consultant, or contractor is empowered to speak for the City with respect to this IFB. Any oral communication is considered unofficial and non-binding to the City.

mailto:Lawrence.Pennucci@boston.gov

II. HOW WE CHOOSE: RULE FOR AWARD AND CONTRACT

This section explains how we will award the contract. It provides clear descriptions for what we consider a responsive and responsible bidder.

We will evaluate your bids to determine the responsive and responsible bidder offering the lowest price for the services specified in this IFB.

Responsive bids are those that offer the supplies/services requested and contain all the required and completed information and forms.

Responsible bidders have the capability, integrity and reliability to perform under the contract.

2.1 MINIMUM OR “QUALITY” EVALUATION CRITERIA

First, we will review all bids to see if they meet the minimum (or “quality”) evaluation criteria listed below. These are “yes-or-no” standards that will apply to every bid.

These criteria reflect the standards that the City considers essential for this contract, as well as statutory thresholds for responsive and responsible proposers.

Any vendor that does not meet these minimum criteria is “not responsive” and will be eliminated from further consideration. The minimum evaluation criteria include:

# MINIMUM

EVALUATION

CRITERION

DETAILS / REQUIREMENTS

1 Submission ● Did the vendor submit the bid by the deadline, appropriately and truthfully?

● Did the vendor submit and complete all the necessary forms and documentation requested in this IFB?

2 Experience ● Experience working on Aerial Lift Equipment for at least five

(5) years.

3 Qualifications ● Must have the ability to perform factory-authorized warranty repairs and perform vehicle computer/electronic diagnostics on Aerial Lift Equipment from Versalift, Terex, and Altec

4 Capacity ● Availability and staff capacity to properly manage the scope of work.

2.2 CONTRACT

Please note that an award letter or award notification is not a communication of final acceptance of a Vendor's bid. No final award has been made until the following three steps have occurred:

1. Final execution of a Contract by the Vendor and the City of Boston (by its Awarding Authority/Official and the City Auditor);

2. The approval of the final Contract by the Mayor of Boston; and

3. Contractor receipt of a City issued Purchase Order.

The forms in Appendix 1 of this IFB are incorporated into the Contract by reference.

***The City reserves the right to cancel this IFB at any time until bids are opened, and further reserves its right to reject all bids after they are opened if the City determines doing so is in its best interest.

III. YOUR BID

Your bid will include price information as well as documentation of your responsiveness and responsibility.

An editable version of the template below is included in the “package” on this IFB’s Supplier Portal page. You should complete the editable template and submit it with your bid.

● (3.1) Cover Page

● (3.2 & 3.3) Response to Scope of Services/Ownership Details

■ Verification of specific certifications, equipment, experience, etc.

■ Detailed Plan of Services (including an approximate timeline)

● (3.4) References

● (3.5) Insurance Documentation (and financial documents if needed)

● (3.6) Your Pricing

3.1 COVER PAGE

Please include a cover page as the first page of your bid.

COVER PAGE

Primary Organization Name

Contact Information Name

Title

Address

Email

Phone

3.2 RESPONSE TO SCOPE OF SERVICES & MINIMUM QUALITY REQUIREMENTS

Q1: Authorized Repair

Is your company authorized by the manufacturer to perform factory-authorized warranty repairs and required services for aerial lift equipment from Versalift, Terex, and Altec?

Q2: OEM Parts

Is your company able to provide factory OEM parts/components as part of these repairs?

Q3: Diagnostic Evaluations

Is your company certified to perform automotive diagnostic evaluations on specified equipment?

Q4: On-Site

Does your company perform on-site equipment repairs?

Q5: Response Time

Please provide your estimated operational response metrics:

- Emergency Response Time:

- Non-Emergency Response Time:

Q6: CONTRACT & PERFORMANCE HISTORY

Have you had a contract terminated for default during the past five (5) years, or have you been involved in litigation regarding a contract?3

Yes No

3 Please note: If you have had a contract terminated for default during the past five (5) years, or have been involved in litigation regarding a contract, this fact must be disclosed along with your position on the matter(s). If you have experienced no such terminations for default in the past five (5) years and have not been involved in contract litigation, then you must indicate as such. The City reserves the right to request a copy of your firm’s audited financial statements, including a detailed balance sheet and profit and loss statement for three years, or Dun & Bradstreet reports or similar financial reports, in order to evaluate the financial strength of your company.

3.3 OWNERSHIP DETAILS (INFORMATIONAL ONLY)

OWNERSHIP DETAILS (INFORMATIONAL ONLY)

QUESTION RESPONSE

Is your organization a small, local, minority-owned, women-owned, and/or veteran-owned business?4

Small Local Minority-Owned Women-Owned Veteran-Owned

Is your organization certified as a small, local, minority-owned, women-owned, and/or veteran-owned business with the City of Boston?

Yes No

Are any of your proposed subcontractors a small, local, minority-owned, women-owned, and/or veteran-owned business?5

Yes No

If you are not certified but would like to be, visit boston.gov/departments/supplier-diversity for information on how to apply.

Becoming a certified small, local, minority-owned, women-owned, and/or veteran-owned business with the City of Boston provides you with many opportunities:

● Targeted outreach for released procurements

● Support building your business and navigating the procurement process

● Access to the new Inclusive Written Quote Contract procurements, which provide a simpler way for businesses to get into government contracting.

5 Same as above.

4 These details are used to help us improve our outreach to all potential partners, and are for informational purposes only; this IFB is open to any vendor who would like to respond.

http://boston.gov/departments/supplier-diversity http://boston.gov/departments/supplier-diversity

3.4 REFERENCES

REFERENCE 1

FIELD VENDOR RESPONSE

Organization

Project Manager (or equivalent)

Phone number

Email (if available)

Project Start and End Dates

REFERENCE 2

FIELD VENDOR RESPONSE

Organization

Project Manager (or equivalent)

Phone number

REFERENCE 3

FIELD VENDOR RESPONSE

Organization

Project Manager (or equivalent)

Phone number

3.5 INSURANCE DOCUMENTATION

Review the City’s required insurance coverage for this scope of work. This can be found in Appendix 3.

If you have a different level of coverage, you must explain in your response to the scope why that is sufficient to manage the risk of this project.

RESPONSE:

3.6 YOUR PRICING

There are two steps to provide your pricing:

1. Please complete the template provided below.

2. Please enter the total price for the entire contract length in the price line if submitted electronically through the Supplier Portal. More detailed instructions are available in the following section, Section IV, Submission Instructions.

Instructions can also be found on the Procurement Information Page.

Please note:

● The total price will be used to compare bids.

● In the bid price template, the City asks that you provide detailed pricing for all deliverables in the scope of services with the understanding that the deliverables and quantities of goods and services the City notes in this IFB are estimates only, and that the final quantities may be more or less.

● No additional charges will be allowed unless they are included in your bid.

● The vendor will bear the onus of any errors made in pricing the services (e.g., omitting a component of the services).

● **Failure to submit your total price will be considered non-responsive.

http://boston.gov/departments/procurement/how-use-supplier-portal

Year 1 Rates

Year 2 Rates

Year 3 Rates

Bid Item Unit Price Basis

Estimated Evaluation Quantity

Unit Price Total Price

Hourly Labor Rate

$ / hour 400 Hours $ $

Material Discount

% off MSRP $65,000 % $

YEAR 1 BID PRICE $

Bid Item Unit Price Basis

Estimated Evaluation Quantity

Unit Price Total Price

Hourly Labor Rate

$ / hour 400 Hours $

Material Discount % off MSRP $70,000 $

YEAR 2 BID PRICE $

Bid Item Unit Price Basis

Estimated Evaluation Quantity

Unit Price Total Price

Hourly Labor Rate

$ / hour 400 Hours $

Material Discount % off MSRP $75,000 $

YEAR 3 BID PRICE $

CONTRACT TOTAL (YEAR 1 + YEAR 2 + YEAR 3)

IV. SUBMISSION INSTRUCTIONS

This section shows you how to submit your bid.

Submission Deadline

● To be considered, each bidder must submit a complete bid before September 14, 2026, at 2:00 PM.

○ See Section 4.1 for the bid checklist and required documents.

● Bid modifications are not permitted once submitted.

Submission Methods

Bidders may submit their completed bids using one of the following methods:

1. Electronically via the City of Boston Supplier Portal (see Section 4.2 for instructions)

Important Submission Guidelines

Technical Issues If submitting via the City of Boston Supplier Portal, bidders should submit early to allow time for troubleshooting any system errors.

Bid Confirmation The contact listed in your bid will receive periodic email updates regarding:

● Confirmation of bid receipt

● Notification of bid award or rejection

Requests for any follow-up information, if needed

Late Submissions

Late bids will NOT be considered. The City is unable to accept bids that are submitted after the deadline or that fail to meet submission requirements.

https://www.boston.gov/departments/procurement/how-use-supplier-portal

4.1 CHECKLIST FOR SUBMITTING BID

This checklist is for your use only; you do not need to submit this checklist along with your bid.

CHECKLIST ITEM COMPLETE

Included a cover page with all required information

Provided 3 references

Provided detailed price information in the IFB template Read and reviewed contract terms, conditions, and additional forms If awarded the contract, you will be required to sign and submit these forms

Completed and submitted Form CM-16 – Wage Theft Prevention Certification

4.2 SUBMITTING BIDS VIA BOSTON’S SUPPLIER PORTAL

Vendors can submit bids electronically through the Supplier Portal.

Access the portal via boston.gov/procurement → Supplier Portal link.

Bids via email or other electronic means are not accepted.

For Full Instructions (PDF), follow the steps in the official guide: Entering a Bid Online (PDF)

STEP ACTION DETAILS / LINKS

1. Register (if not registered)

Register as a “bidder” in the Supplier Portal.

How to Use the Supplier Portal provides step-by-step registration instructions.

2. Find Event Locate the IFB (Invitation for Bids) you want to respond to.

1. Log in to your account.

2. Navigate: Main Menu → Manage Events and Place Bids → View Events and Place Bids.

3. Enter “EV000XXXXX” in the search box and click Search.

4. Click “NAME OF IFB.”

5. Click View Event Package to download forms and documentation.

https://drive.google.com/file/d/1YmPYyKj9LzNGr6qGC71UjG7KXI2DFgVm/view?usp=drive_link https://www.boston.gov/procurement https://boston.gov/sites/default/files/embed/e/entering_a_bid_on-line_1.pdf https://www.boston.gov/departments/procurement/how-use-supplier-portal

- Start with “Main IFB Document File name.”

6. Click OK to return to the Event Details page.

3. Attach Your Bid

Upload your bid documents.

1. Click Bid On Event.

2. Answer all questions and upload required forms (cover page, bid price template, etc.).

3. Click Step 2: Enter Line Bid Responses to enter price details.

- If multiple line items exist, enter prices for each separately.

4. Submit Your Bid

Validate and finalize submission.

1. Click Validate Entries to confirm readiness.

2. Click Submit Bid to complete submission.

More information on registering and submitting bids is available on the Procurement Information Page.

Recommended: Submit at least 24 hours prior to the deadline.

Important Note: Bid modifications cannot be made after submission. Ensure all bid information is complete and accurate before submitting.

V. APPENDICES

APPENDIX 1: IFB TERMS AND CONDITIONS

CANCELLATION, REJECTION, AND WAIVER

The City is under no obligation to proceed with this IFB and may cancel the IFB at any time with or without the substitution of another. The City reserves the right to reject in whole or in part any or all bids, when the City determines that rejection serves the best interests of the City. The City may waive minor informalities in the bid or allow the Vendor to correct them.

The submitted bid, along with the IFB, will also be part of the Contract between the City and the Contractor.

The Contract is subject to the availability and appropriation of funds.

WITHDRAWAL OR MODIFICATION OF BID

The City may allow a Vendor representative bearing proper authorization and identification to sign for, receive and withdraw the Vendor's unopened Bid prior to the submission deadline. A Vendor that seeks to correct or modify its Bid may do so by withdrawing the initial submission and then submitting a modified Bid prior to the submission deadline.

BID VALIDITY PERIOD

By submitting a bid the Vendor agrees that its bid is valid for one hundred eighty

(180) days following the submission deadline unless extended by mutual agreement.

BID COSTS

Any and all costs incurred by a Vendor in preparing a bid and throughout the IFB process are ineligible for reimbursement, or recovery from, the City and are solely the burden of the Vendor.

TAXES

The City is a tax-exempt organization. However, should any part of the Contract be subject to taxes, the Vendor shall include and be responsible for paying all taxes that are applicable.

Any taxes due will be assumed to be included in your price of services, otherwise the Vendor is responsible for any additional costs not included. The City is exempt from federal excise taxes (Federal Exemption No. A-108-328) and from Massachusetts sales and use taxes (Certificate No. E-046-001-380). Exemption certificates will be provided, if requested, following award.

SUBCONTRACTORS

The City will contract with one Contractor who will be solely responsible for contractual performance and who shall be the sole point of contact for the City with regard to Contract matters. In the event the Contractor utilizes one or more Subcontractors, the Contractor will assume all responsibility for performance of services by the Subcontractor(s).

The City must be named as a third party beneficiary in all subcontracts. A list of all Subcontractors proposed to take part in the performance of the Contract shall be provided to the City for approval prior to Contract execution.

USE OF CITY NAME

The Contractor and any Subcontractor(s) agree not to use the City of Boston name or seal, or that of any other City Agency or Department in advertising, trade literature, or press releases without the prior written approval of the City.

PUBLIC RECORDS

Before the bids are officially opened, the information submitted by vendors is confidential. Massachusetts law requires IFBs to have a public bid opening. At this time, the records become public and subject to disclosure upon request. Do not submit confidential information in your Bid.

APPENDIX 2: CONTRACT TERMS AND CONDITIONS

Please be familiar with these terms and conditions at the time of bid submission to ensure that you are able to meet them if awarded the contract.

All applicants are required to review the following documents at this stage; some terms are verified electronically via the Supplier Portal, and only the CM-16 Wage Theft form must be submitted with your bid, per the instructions in Section 4 of this IFB.

By submitting a bid, an applicant acknowledges that if they are selected as the winning respondent, they will be required to complete and provide each of the below forms to the City as part of the contract package. The vendor will be disqualified if it does not submit completed versions of the following forms during the contracting process.

1. Form CM-06 – Certificate of Authority (Only Required for Corporations)

2. Form CM-10 and CM11 – Standard Contract Document & General Conditions

3. CM Forms 15A, 15B – CORI Compliance & Standard

4. Form CM-16 – Wage Theft: Complete and submit with your bid

5. Form Wage-1 – Requirements Of The Boston Jobs, Living Wage, And Prevailing

Wage Ordinance

6. Form Wage-2 – The Boston Jobs, Living Wage, And Prevailing Wage Ordinance

Vendor Agreement

7. Truck Side Guard Ordinance - Applies to contractors using vehicles over 10,000 lbs and semi-trailers with a total weight exceeding 26,000 lbs. Full ordinance here

8. Certificate of Insurance - Proof of insurance per the guidelines in Appendix 3

9. Heat Illness Protection Ordinance – Applies to contractors whose employees perform work in a setting at risk of causing heat illness. Covered work includes:

landscaping, tree services, grounds cleaning/mowing, outdoor property maintenance, outdoor security services (including flaggers), moving services, and trash/recycling collection and hauling

a. Form Heat-1 - Heat Illness Protection fact sheet for covered contractors

b. Form Heat-2 - Heat Illness Protection Affidavit (required for covered services described above) https://drive.google.com/file/d/1WOJogvTc1F8hJvdoH6zzgiari1SAYPb5/view https://drive.google.com/file/d/1KPoQBuzMCIBqO6gKOOEdXzQq62zbTDox/view?usp=drive_link https://drive.google.com/file/d/1lL0q43B1ddAV__JIPZ_aqtU3ykwkkLRI/view https://drive.google.com/file/d/1x9wQlTq0pLvO0C4QulBmFaqXTQnaZBBV/view https://drive.google.com/file/d/1evoX0VvMv4ya-eIwz6AABBc4G2WHJG2-/view https://drive.google.com/file/d/15FZuK-XR1LrFOP8-GjrwgCPIgdmjo-Sq/view?usp=sharing https://drive.google.com/file/d/17XPoR_weADlqqTYhp1hYAOsTNGyY3kKx/view?usp=sharing https://drive.google.com/file/d/1m3NT4Tsqof0WlM3KQwpBL9QUXQuHJ1N_/view?usp=sharing https://drive.google.com/file/d/1zkKWLnMCh8MD7G3ClCLJW8Xq5v585bJx/view?usp=sharing https://www.boston.gov/departments/labor-compliance-and-worker-protection/heat-illness-and-injury-prevention-ordinance https://drive.google.com/file/d/109_vTiUIDEjmcvF22M5aN14PUnBHz4cf/view?usp=sharing https://drive.google.com/file/d/113QyOHWa5h06XPDuhRVGYcyyZFSh2s37/view?usp=sharing

APPENDIX 3: INSURANCE REQUIREMENTS

As noted in Section III, Your bid, the City requires the following levels of insurance.

The Contractor shall purchase and maintain during the term of the Contract all insurance required by the Commonwealth of Massachusetts and as required in this section, and will assure that subcontractors carry similar and appropriate coverage.

These requirements shall not be construed to limit the liability of the Contractor or its insurer.

Insurance will be issued by insurance companies licensed to write insurance in their domicile state and the Commonwealth of Massachusetts, and will have a current Best’s rating of A- VII or above. Insurance Certificates on Acord Form 25 evidencing all requirements listed below shall be delivered to the Official by the selected vendor prior to the execution of any contract. Additionally, renewal certificates must be delivered within 30 days prior to the expiration of the preceding policy.

Insurance Requirements:

1. Workers’ Compensation insurance as required from under General Laws c.152 (the Workers’ Compensation Law) and including employer’s liability limits of one million ($1,000,000) per accident and per employee, including disease.

2. Commercial General Liability with coverage no less than one million ($1,000,000) per occurrence and two million ($2,000,000) annual aggregate limit per location or project basis.

3. Automobile Liability (Any Auto/Hired/Non-owned) for one million ($1,000,000) combined single limit per accident.

4. Umbrella Liability excess of Commercial General Liability, Employer’s Liability and Auto Liability for one million ($1,000,000) each occurrence. In lieu of umbrella liability, required limits may be achieved by purchasing higher limits on individual policies.

General Conditions:

● City of Boston must be named as Additional Insured on all policies except, Workers’ Compensation and Employer’s Liability.

● Above insurance shall be primary and noncontributory over any such insurance available to the City of Boston, its officials, employees and volunteers.

● Waiver of Subrogation will be included as respects all coverages listed above in favor of the City of Boston. The Workers’ Compensation Policy must be specifically endorsed and noted as such in the required certificate.

● All policies will be endorsed to provide thirty days written notice to the certificate holder, the City of Boston, in the event of cancellation, non-renewal or material changes in coverage. Such endorsements must be attached to the Certificate.

I.INTRODUCTION AND SCOPE OF SERVICES

III.YOUR BID

3.1 COVER PAGE

3.2 RESPONSE TO SCOPE OF SERVICES & MINIMUM QUALITY REQUIREMENTS

V.APPENDICES