Heat-2_(Heat_Illness_Protection_Affidavit).pdf
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- Attached to
- Aerial Equipment Service & Maintenance
- Solicitation number
- EV00017872
- Issued by
- Massachusetts
About this file
This is a Heat Illness Protection Affidavit form published by the City of Boston in April 2026, required for vendors entering into covered contracts with the municipality. The affidavit mandates that contractors develop a project-specific Heat Illness Prevention Plan (HIPP) before work commences and implement basic heat protections when the heat index reaches 80°F, with additional protections triggered at 90°F. The form applies to covered work categories including building and public works construction, landscaping and tree services, grounds maintenance, outdoor security services, moving services, and trash and recycling collection. Contractors must make the HIPP available to the City upon request, ensure all employees receive the plan in their preferred language, and provide employees with information on the ordinance and complaint procedures. The contractor bears sole responsibility for ensuring subcontractor compliance with all provisions and for maintaining existing OSHA health and safety standards.
The affidavit requires the vendor to incorporate HIPP requirements into all subcontracts, subleases, sublicenses, and third-party agreements for any entity performing labor or services on the project. Vendors must sign and date the form, certifying compliance with Chapter 4-10 of the City of Boston Code, Ordinance to Protect Workers from Heat-Related Illnesses and Injuries. The contract opportunity involves aerial equipment service and maintenance for the Boston Public Works Department, specifically factory-authorized maintenance and electronic diagnostics for a fleet of aerial lifts including Versalift, Terex, and Altec equipment. The selected vendor must provide comprehensive inspections, warranty repairs, general automotive services, and furnish all necessary labor and factory parts with transparent, all-inclusive pricing and a 24-hour turnaround for vehicle pickup.
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Text version
HEAT ILLNESS PROTECTION AFFIDAVIT
Published April 2026
HEAT-2
The undersigned Vendor certifies the following under the pains and penalties of perjury:
• Heat Illness Prevention Plan (HIPP) Development: The Contractor will prepare, before any work begins, a project-specific HIPP that defines planned heat protections the Ordinance. For resources and information on HIPPs, go to boston.gov/heat-protections.
• HIPP Implementation: Basic heat protections defined in your HIPP must be implemented whenever the heat index reaches 80°F (initial trigger), and additional protections defined in your HIPP must be implemented when the heat index reaches 90°F (high heat trigger).
• Availability: The HIPP will be made available to the City upon request.
• Language Access: The HIPP will be accessible to each employee in a language understood by the employee.
• Employee Notification: The Contractor, and any Subcontractor(s), will make available to their employees information, provided by the City, on the Ordinance and how to submit a complaint should employees feel they are not receiving the protections required. For information to share with employees, go to boston.gov/heat-protections.
• Subcontractor Compliance: The HIPP will be incorporated in all subcontracts, subleases, sublicenses, and other third-party agreements with any third party engaged to perform labor or services in connection with the project. It is the obligation of the Contractor to ensure compliance with all provisions above by its Subcontractor(s).
The Vendor acknowledges that no provision of the Ordinance shall be construed to relieve the Vendor from complying with existing Occupational Safety and Health Administration (“OSHA”) health and safety regulations and that compliance with OSHA regulations is the sole responsibility of the Vendor.
Name of Vendor
Name of Person Signing
Signature
Date
INSTRUCTIONS
In accordance with the City of Boston Code, Ordinances, Chapter 4-10 Ordinance to Protect Workers from Heat-Related Illnesses and Injuries in the City of Boston (“the Ordinance”), vendors entering into covered contracts must sign this form, certifying compliance with the standards set by the City of Boston.
Covered work includes:
• Building and public works construction (M.G.L. c. 149, M.G.L. c. 149A, M.G.L. c. 30, § 39M)
• Landscaping, tree services, grounds cleaning/mowing, and maintenance of outdoor property
• Outdoor security services, including flaggers
• Moving services
• Trash and recycling collection and hauling http://www.boston.gov/heat-protections http://boston.gov/heat-protections
| Vendor Date: |
| Vendor Printed Name: |
| Vendor Signature: |
| Vendor Title: |
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