ADOT Flagstaff Service Center Re-Roof

The Arizona Department of Transportation (ADOT) issued Invitation for Bid (IFB) Solicitation No. BPM007579 for the re-roofing renovation of the ADOT Flagstaff Service Center located at 1959 S. Woodlands Village Boulevard, Flagstaff, Arizona 86001. This competitive sealed bid procurement requires complete removal of existing roofing systems to substrate and installation of a new EPDM membrane roofing assembly with 60 mils thickness, 6 inches of rigid polyisocyanurate insulation with tapered layers, glass-mat gypsum cover boards, and associated flashing and accessory materials compliant with FM Approvals RoofNav listings and ASTM standards. The scope includes reuse and installation of existing rooftop units (RTUs) on new curbs, removal and relocation of RTU 29, and installation of new roof access via penthouse from the mezzanine, with all work completed within six months after Notice to Proceed while maintaining ADOT operations. Contractor qualifications require minimum five years' experience in commercial or public sector construction, successful completion of five prior construction projects of similar nature and complexity with minimum contract costs of $1,000,000 per project, current active licenses in respective trades, latest two years of audited financial statements, and performance and payment bonds each at 100% of total contract price. A mandatory site visit is required for all offerors to examine project conditions, with a pre-offer conference available but not mandatory. All offers must be submitted electronically through the Arizona Procurement Portal (APP) by June 3, 2026, with offers remaining open for 60 days from the due date. Award will be made to the lowest responsible and responsive offeror whose offer conforms in all material respects to solicitation requirements, with evaluation criteria assessing contractor responsibility, performance history, legal qualification, specification compliance, and pricing submitted on an F.O.B. Destination basis with applicable Arizona transaction privilege taxes identified separately.

The solicitation contains no specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types; however, all contractors and subcontractors must possess current active licenses in their respective trades and demonstrate financial stability through audited statements. No incumbent vendors or current contractors are identified in the solicitation documents. The project site is an occupied building requiring coordination with ADOT to maintain full access to portions necessary for Motor Vehicle Division operations, with RTUs 29, 28, 27, and 25 restricted from being offline simultaneously and a minimum two-week look-ahead schedule required for all activities. The environmental clearance report dated 2025 confirms no asbestos-containing materials were identified at the facility, clearing the way for roof replacement work without abatement procedures. The roofing system carries a 20-year special warranty from the manufacturer covering membrane, base flashings, insulation, fasteners, and cover boards, with a minimum one-year warranty on all work from Substantial Completion. No specific contract value or budget range is disclosed in the solicitation documents provided, with payment to be made within thirty days of acceptance following proper invoicing and delivery of work performed.