Adobe Acrobat Pro or equal for OSA Finance

The West Virginia Office of Shared Administration is requesting quotations for 101 Adobe Acrobat Pro or equivalent one-year subscriptions for the Office of the State Auditor Finance department under ARFQ MIS2700000001, with bids due July 27, 2026 at 10:30 a.m. EST. Questions were due July 20, 2026 at 10:30 a.m. EST. This procurement is funded in whole or in part with federal funds and is subject to 2 CFR 200 compliance requirements, including federal contractor provisions for minority business and women's business enterprise participation, domestic preference, debarment screening, and anti-lobbying certification for contracts exceeding $100,000.

The scope requires Adobe Acrobat Pro or an equal product with comprehensive features including form creation, annotation and editing, PDF sharing, full redaction, optical character recognition, document comparison, and centralized administrative management through an admin console. Licenses must include maintenance and support throughout the subscription period. The agency's current VIP number is EECA5E9A3FD38F3D8E2A, with existing licenses expiring August 10, 2026. Vendors bidding an equal product must provide the part number and description in the wvOASIS comment section.

Delivery is required by August 10, 2026 to One Davis Square, Suite 400, Charleston, West Virginia on an F.O.B. destination basis. The contract will be awarded to the lowest overall total cost bidder meeting all mandatory specifications. Vendors must maintain Commercial General Liability Insurance of at least $1 million per occurrence. Pricing must remain firm for the life of the contract. Bids must be submitted electronically via wvOASIS or delivered to the Kanawha Valley Building, 300 Capitol Street, 7th Floor, Charleston, West Virginia 25301. Contact Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov with questions.